Supply Chain Officer - TB&HIV Global Fund Program Fund

Key Responsibilities:

Business Requirements (5%) 

• Understand and apply operational requirements in daily work.

Planning (10%) 

• Engage project teams on procurement planning and review purchases monthly.
• Facilitate issue resolution for stakeholders (engineers, contractors, requesters).
• Identify alternative supply sources for non-contractual items.
• Ensure certification, delivery, and receipt of contracted goods/services.
• Resolve delivery and payment disputes with suppliers and stakeholders.

Strategic Sourcing (10%) 

• Conduct market evaluations and supplier prequalification.
• Manage RFQ/RFP processes and lead negotiations.
• Oversee sourcing events and support field office sourcing.
• Prepare tender documents for the Public Procurement Committee.
• Facilitate purchasing committee meetings with proper documentation.

Contract & Supplier Relationship Management (10%) 

• Maintain contract/supplier registers and manage contract closure or renewal.
• Ensure supplier compliance with contractual terms and performance indicators.
• Resolve or escalate contract issues.
• Analyze supplier performance and coordinate improvements.

Execution of Public Contracts (15%) 

• Process purchase requests, verify specifications, and update supplier records.
• Follow procurement policies for supplier award decisions.
• Manage change order requests and ensure timely supplier payments.

Data Management, Analysis & Reporting (10%) 

• Analyze procurement data and contractor performance.
• Design business metrics and monitor procurement targets.
• Prepare supplier evaluation reports for procurement decisions.
• Track procurement performance and implement improvements.

Process, Procedure & Policy (10%) 

• Ensure adherence to procurement policies and report risks or challenges.
• Gather customer feedback on policies for improvement.
• Review partner/sub-awardee policies for compliance and capacity building.

System Development & Implementation (5%) 

• Collect and communicate useful data for system improvements.

Control & Compliance (10%) 

• Conduct supplier pre-qualification and risk assessments.
• Maintain proper records and close pending orders timely.
• Implement audit recommendations and monitor compliance progress.

Construction Documentation & Compliance (5%) 

• Work with engineers on Bills of Quantities, tender documents, and certifications.
• Screen contractors and subcontractors against blocked party lists.

Purchase Order Closure (5%) 

• Close all completed purchase orders with evidence of fulfillment.
• Conduct annual performance reviews of construction contractors.

Invoice Submission & Payments (5%) 

• Ensure timely submission of invoices and supporting documents to Finance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience:

• Strong knowledge and understanding of procurement processes, policies and systems
• Minimum of 4 years of experience as a purchasing manager or related position

Required Education, training, license, registration, and certification:

• Have a degree in management, or accounting and/or administration;

Preferred Knowledge and Qualifications

• Have strong analytical, decision-making, organizational and negotiation skills;
• Ability to negotiate, establish and administer contracts
• Have excellent knowledge of the market, suppliers of health products and associated services;
• Have experience in preparation and issuance of solicitation documents, receipt of bids, evaluation of bids, contract preparation and award, finalization and issuance of contracts and contract management;
• Have communication and interpersonal skills with the ability to interact with a variety of people at different levels;
• Have the ability to work in a group and under pressure with a minimum of autonomy and with limited resources;
• Be meticulous and respect deadlines;
• Be able to identify problems and propose alternative solutions;
• Excellent ability to assist with organizational change, manage multiple simultaneous tasks, manage administrative details when the pace of work increases or the environment is constantly changing;
• Experience in healthcare product logistics would be an asset;
• Have the ability to communicate effectively with diverse audiences on procurement and contracting issues;
• Have a good command of software: Word, Excel, Access, Power point, Outlook, Quick books;
• Be committed to the well-being of children and be able to adhere to WV’s vision and mission, including commitment to gender equality; inclusion and human rights approach.
• Good ability to prevent and resolve potential problems and conflicts;
• Critically evaluates work effectiveness and seeks better working methods.