Storekeeper (PIDG/RIM 3) - Lionel Town Hospital

Qualifications & Experience:

• Associate Degree/Diploma in Business Administration, Finance and Accounts

AND/OR 

• Certificate in Supplies Management 
• Certificate in Supervisory Management from a recognized institution would be an asset
• Four CXC or GCE ‘O’ Level Subjects 
• One (1) year experience working in a Stores/Supplies Unit. 

OR 

• Any other equivalent combination of experience and qualifications 

Required Knowledge, Skills and Competencies:

• Knowledge of the Financial Administration and Audit Act (F.A.A) 
• Knowledge of Government of Jamaica (G.O.J) Stores Management practices
• Knowledge of safety regulations 
• Proficiency in the use of Microsoft Office, Microsoft word, Microsoft excel
• Working knowledge of stores management software application 
• An in-depth understanding of interpreting stores documents 
• Working knowledge of management principles and practices 
• Excellent communication skills 
• Good human relations and interpersonal skills 
• Analytical and problem-solving skills 
• Ability to network with customers and suppliers 
• Proficiency in the use of computers as well as computer applications especially Microsoft Office Suite 

Key Responsibilities will include:

• Maintaining continuous communication with Suppliers of goods and services for new products on the market that could be introduced at the workplace. 
• Preparing Purchase Orders for goods, in accordance with established procedures, and provide follow-up to ensure receival. 
• Checking and receiving supplies against Purchase Order and Delivery Slip to ensure that all items meet specifications, are received in good condition and the required quantity.
• Storing and handling supplies, allowing for easy identification and retrieval, and the prevention of damage and deterioration. 
• Ensuring that items issued from the Stores are supported by properly completed and approved documentation. 
• Ensuring that the accounting procedures for items received into, and issued from the Stores, are maintained. 
• Maintaining accurate and current inventory records, so as to provide the respective departments with reliable and timely information. 
• Ensuring the proper housekeeping of the designated storage areas. 
• Attending to calls after working hours to supply items for disaster and other emergencies. 
• Liaising with Hospital Administrator regarding the speedy delivery of supplies when necessary. 
• Recording and reporting problems to the Hospital Administrator and suggest possible means for corrective actions. 
• Establishing follow-up mechanisms to address and reconcile any discrepancies that may exist between physical balances and log book recorded balances 
• Developing and implementing re-order level plan and maintain buffer stock. 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED