Storekeeper (PIDG/RIM 2)

Key Responsibilities

• Manages the efficient operations of the Ministry’s Stores; 
• Inspects and examines thoroughly all goods received for soundness, quality and quantity; Returns inaccurate or defective goods to suppliers; 
• Ensures that all goods/supplies are received with invoices/delivery slips; Ensures that Invoices are obtained and signed off “goods received in good condition” and submitted for certification and payment; 
• Ensures that all goods/supplies are distributed by utilizing properly completed and authorized Requisition Forms and according to shelf life and expiration dates; 
• Ensures that distributed items are checked by the recipient and signed for; Creates and maintains records for all items received and issued and updates stock cards daily; 
• Ensures that goods/supplies are received with invoices/delivery slips; 
• Packs and organizes shelves, racks and other storage areas, ensuring that the items are easily identifiable and retrievable; 
• Keeps storeroom clean and properly secured at all times; 
• Prepares re-order list(s), as needed, in keeping with internal approvals and in accordance with minimum levels of inventory; 
• Liaises with the Procurement Department on the delivery of goods, in accordance with pre established timelines; 
• Conducts biannual/quarterly stocktaking exercises and informs the Director, Administration and Asset Management of any discrepancies observed with items; 
• Assists the Inventory Officer with quarterly fixed assets reconciliation exercises;
• Conducts research and prepares reports on: 
  • Slow moving items 
  • Unaccounted items 
  • Spoilage/expired items 
• Performs any other related duties that may be assigned from time to timeby the Director. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent interpersonal and customer service skills; 
• Good oral and written communication skills; 
• Good time management skills; 
• Good organizing skills; 
• Integrity; 
• Compliance. 

Technical: 

• Good knowledge of office services and administrative procedures and practices;
• Proficient in relevant Software Applications; 
• Good knowledge of the operations of Government/Ministry’s policies and procedures pertaining to storeroom management. 

Minimum Required Qualification and Experience

• Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the RIM 1 or an equivalent academic training and experience. 

Please note that only shortlisted applicants will be contacted.