Senior Training Officer (GMG/SEG 1)

Job Purpose

Under the supervision of the Training and Promotions Manager, the Senior Training Officer is responsible for the training and training programmes for volunteers and staff within Societies. The officer is also responsible for processing queries and applications relating to the pre-registration of entities and for promoting the Department, Societies and Charities under DCFS’ portfolio. 

Key Responsibilities

Management/Administration: 

• Prepares comprehensive reports on activities facilitated; 
• Represents the Government and the Department at conferences, congresses and meetings locally, regionally and internationally; 
• Compiles and prepares monthly Productivity Report; 
• Prepares and submits Training Reports on sessions conducted; 
• Co-ordinates to ensure adequate supply of stationery and handouts, audiovisual and other teaching aids are provided for training sessions. 

Technical/Professional: 

• Prepares and implements Strategic Work Plans; 
• Conducts training and evaluation of groups seeking registration; 
• Manages and Co-ordinates groups, to ensure that all registration requirements are met; 
• Attends Annual, Special, General Members Meetings and Committee of Management meetings of Co-operatives, Friendly and Industrial and Provident Societies, and provides advice and instruction on matters concerning management, parliamentary procedures, meeting protocols and general compliance pursuant to the requisite statutes, Regulations and Rules; 
• Conducts assessment to identify training needs of Societies, Charities, Groups and other Stakeholders; 
• Liaises with Training manager to develop relevant and modernized training apparatus; 
• Develops and implements training programme; 
• Provides technical guidance to groups seeking registration with the preparation of their rules; 
• Updates and maintains Training Database of Societies; 
• Recommends promotional activities geared towards highlighting the work of the Department and Societies regulated, as well as related Government’s policies; 
• Liaises with media houses to promote the Department and the movements; 
• Liaises with promotional organizations and institutions and recommends acquisition of promotional items for inclusion on the Units’ budget; 
• Recommends the implementation of strategies and action plans regarding training and education programmes for Societies, Groups, Charities and the general public; 
• Recommends changes to societies’ policies to ensure transparency and accountability within their operations; 
• Responds to applications made under the various Acts regulated by the Department; 
• Identifies and recommends to Supervisor, Societies for cancellation or inquiry; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills 
• Good planning and organizing skills 
• Strong customer and quality focus skills 
• Goal/results oriented 
• Good interpersonal skills 
• Good problem-solving and decision-making skills 
• Teamwork and co-operation 
• Ability to use own initiative 
• Strategic vision 
• Integrity 
• Good analytical thinking skills 
• Good leadership skills 
• Change Management 
• Good use of technology 
• Social skills 

Functional/Technical: 

• Knowledge of the operations of Government’s/Ministry’s policies and procedures
• Sound knowledge of Accounting and auditing standards and procedures
• Sound knowledge of co-operatives and Friendly Societies Principles 
• Proficient in relevant software applications 
• A comprehensive knowledge of the Acts Administered by the Department 

Minimum Required Qualification and Experience

• Bachelor of Science Degree in Human Resource Development/Public Administration/Education/Mass Communication; 
• Diploma in Teaching or Certificate in Train the Trainer Course (not needed with degree in Education); 
• One (1) year experience at the supervisory level. 

OR 

• Diploma/Certificate in Co-operatives Societies from Loughborough University;
• Diploma in Teaching or Certificate in Train the Trainer Course; 
• Three (3) years’ experience at the supervisory level. 

Special Conditions Associated with the Job

• Must possess a reliable motor vehicle and a valid Driver’s License; 
• Unfavorable working conditions at times; 
• Will require to work on weekends; 
• Working outside the normal working hours in completing the Work Programme;
• Islandwide travel to various Co-operative SocietieJs, Charitable Organizations, Friendly Societies, Industrial and Provident Societies, Agriculture Loans Societies & Approved Organizations, Groups another institutions; 
• Travelling extensively island-wide and internationally on occasions. 

 
Please note that only shortlisted applicants will be contacted.