JOB PURPOSE:
Under the direction of the Director Talent and Knowledge Management Officer, the Senior Talent Management Officer: Bonding & Compliance is responsible for designing, implementing, assessing and evaluating, the GOJ’s bonding and compliance programmes. These programmes are many and varied and available to citizens of Jamaica of the Civil and the Public Service. The importance of this role is to manage bonding and compliance activities which are significant to the continuity and viability of the MOFPS and the GOJ, ensure that information is available to members of the Civil and Public Service, while at the same time, deliver a positive return on investment as well as safeguard compliance with applicable rules, regulations and timelines.
The incumbent manages all related processes as well as shares, with MDAs/Donor Agencies/General Public; those regulations, associated with the responsibilities of Bonding and Compliance. In addition, he or she provides timely feedback, appropriate dissemination of information of support and assistance in respect to bonding persons.
The Senior Talent Management Officer: Bonding & Compliance delivers his or her responsibilities by ensuring that appropriate information is provided in a timely manner, while maintaining close contacts with MDAs/donors and general public. This ensures that deliverables will be realized, based on the tenets of the Centre of Excellence of the MOFPS.
KEY RESPONSIBILITIES:
Management/Administrative Responsibilities
- Contribute to developing the Section’s Budget, Strategic and Operational Plan.
- Develop an Individual Work Plan based an alignment with the Branch’s Plan.
- Participate in meetings, seminars, workshops and conferences, as required.
Technical/Professional Responsibilities
- Facilitates the conducting of interviews with Scholarship awardees and their respective guarantors, to explain the procedures as well as their rights and obligations, under said Scholarship Award.
- Ensures that Bonding documents are appropriately signed by all relevant parties, which include a Justice of the Peace and the Financial Secretary, or his or her designate.
- Maintains and update the appropriate automated records, in the bonding and compliance database.
- Conducts individual and personal enquiries related to those Scholarship awardees, which have made requests for waivers, suspensions and or appeals against the bonding process.
- Generates letters of ‘No Objection’ and in addition, recommend waivers or suspensions for individuals who fall under criteria, such as:
- Requests made by representatives of Jamaican Embassies and or Missions, based on the following;
- Awardees who wish to change their visa status;
- Awardees need to obtain transcripts;
- Awardees are desirous of accepting employment overseas; and
- Awardees would like to pursue additional studies.
- Designs and deliver presentations at training seminars to update and inform participants of the importance of respecting all Bonding regulations and therefore, must be compliant with all procedures.
- Collaborates with key stakeholders such as; The Ministry of Education, Youth and Information, The Students Loan Bureau, Sponsors and any other related parties, in order to ascertain whether there are individuals who maintain an obligation to the GOJ, for having received training.
- Monitors and evaluates the bonding and compliance framework and procedures; make appropriate recommendations, which will improve value and performance.
- Participates in designing, implementing and maintaining those related business processes and procedures, which guide the Bonding and compliance framework and policy.
- Participates in developing, implementing, modifying and maintaining risk based approaches, to the compliance framework, for bonding in the GOJ.
- Participates in developing and monitoring initiatives which capture statistics, metrics and measurements related to compliance.
- Develop and update a register of all those awardees and participants, who need compliance monitoring.
- Researches, develops and implements protocols, to resolve any and all breaches, they must be in accordance with Bonding Policies and best practice.
- Escalates any problematic, compliance issues that require higher level intervention and or recommendations.
- Initiates legal proceedings for repeated, non-compliance by sending prepared submissions to the Attorney General’s Chambers.
- Recommends and implement valid changes to compliance processes to minimize any possible legal exposure.
- Provides technical advice on bonding and compliance policies, procedures and guidelines to Ministers of Government, Permanent Secretaries, Trade Unions, Heads of Private and Public Sector Organizations, International Donor Organizations and the public in general.
- Collaborates with the Workforce Planning Section to establish and maintain, appropriate methodologies to differentiate those HR metrics which support achieving the business goals of the GOJ Bonding & Compliance.
- Collaborates with the HR Policy Branch by providing input in developing and modifying the various policies which impact the Branch.
- Communicates with and provide orientation to Senior Executives, HR Business Partners and other stakeholders with focus on; Bonding & Compliance Policies, Practices and Procedures, in coordination with the HR Policy Branch.
- Researches, designs and implements marketing and or any other type of approach, which will positively improve the GOJ’s brand and visibility, inclusive of partner development, publications of industry-leading practices as well as relationship management.
- Assists with developing and delivering appropriate training to HR Teams and other key stakeholders, on the subject matter of Bonding and Compliance, as well as any related areas.
- Is informed with respect to developments in the Bonding and Compliance environment, in order to support not only the GOJ’s operations in said arena, but also to be innovative while exercising initiative.
- Develops implements and monitors those GOJ’s Bonding and Compliance Frameworks and Strategies, which are risk-based, in relation to the GOJ and Donor Partner’s Scholarship and Assistance Programmes.
Departmental Human Resource Responsibilities
Customer Service Responsibilities
- Uphold established customer service principles, standards and deliverables.
Other Responsibilities
- Perform any other related function as assigned by the Chief Talent Management Officer.
REQUIRED COMPETENCIES:
- Strong management, leadership and decision-making skills.
- Strong interpersonal, oral and written communication and research skills.
- Strong analytical and problem-solving skills.
- Excellent planning and organizing skills with strong skills in customer relations.
- Excellent in interpretation and analysis of data.
- Is a competent user of computer hardware with knowledge of varied software applications.
- Strong ethics and integrity values.
- Is willing to work co-operatively and collaboratively with stakeholders, able to establish and maintain good working relationships.
- Strong knowledge of Human Resource Management functions, policies and regulations, within the Public Sector.
- Strong Knowledge of Talent Management and Acquisition practices in complex organizations.
- Strong knowledge of Jamaica’s bonding and compliance process and procedures.
- Good knowledge of designing and managing scholarships and assistance initiatives.
- Good Knowledge of Succession Planning initiatives in complex organizations.
- Experience in designing and delivering presentations.
- Knowledge of HR Information Systems, such as, MyHR+, People Soft, Success Factors, or any other associated solution.
- Possess the ability to innovate, create and implement continuous improvement initiatives.
- Able to work independently and make sound and reasoned decisions.
- Commands a good understanding of the machinery of the GOJ as well as political processes.
- Advanced knowledge and experience in using software such as PowerPoint, Outlook, Word and Excel.
QUALIFICATION & EXPERIENCE:
- Bachelor’s Degree in Human Resource Management OR Business Administration OR Public Administration OR Management Studies OR Accounting OR equivalent, from a recognized Tertiary Institution. AND
- Four (4) years of post-qualification experience in Human Resource Management or in a similar working environment
SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:
- This is a typical office environment with standard office equipment and specialized software, with no adverse working conditions.
- May be required to attend conferences, seminars and meetings, within Jamaica and overseas, for approximately XX% of the time.
- There can be stress due to working in a fast-paced environment, which includes interacting with varied critical stakeholders while meeting tight deadlines.
- Extended working hours are expected.
We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.
