Senior Refunds Officer (Finance & Accounts Branch)

KEY OUTPUTS

• Refund Claims for payment assigned; 
• Refund Register maintained; 
• Reimbursement Statement prepared; 
• Payment Vouchers certified; 
• Reports submitted and prepared. 

KEY RESPONSIBILITY AREAS

Technical and Professional Duties: 

• Vets all claims received for stamp, showing certification and authorization signatures and approve amount to be paid; 
• Assigns claims to the Refunds Officers in batches according to the respective Tax Types (PAYE, CIT, GCT, SCT and W/Tax); 
• Ensures that all Refund Claim Batches received are logged in the Refund Case Tracking System and respective Registers; 
• Records all claims with discrepancies and returns to the Refunds Processing Unit ;
• Ensures that the Refund Verification Officers log all claims received;
• Ensures that claims are processed using the First In First Out (FIFO) method;
• Receives and records the amount allotted for reimbursement; 
• Prepares the Reimbursement Statement for refund; 
• Prepares report for allocation of reimbursement and monitors payment in accordance with approved Refund Payment Plan;
• Ensures that all Refund Claim Registers are maintained; 
• Updates the Reimbursement Register with payment information from the automated system; 
• Certifies all Refund Payment Vouchers; 
• Verifies information on Refund Certificates received against supporting documents and submit same for payment; 
• Verifies all spoilt and cancelled cheques on the system, updates Reimbursement Register and submits to designated officer; 
• Prepares and submits all reports; 
• Performs all other duties assigned by the Manager, Refunds Management; 

PERFORMANCE STANDARDS

This job is satisfactorily performed when: 

• The Refund Claims for payment are assigned within the established timeframe; 
• Refund Registers are maintained in accordance with the established standards and timeframe; 
• Reimbursement Statements are prepared as stipulated and submitted within the agreed timeframe; 
• Payment Vouchers are certified within the agreed timeframe; 
• The Human Resource functions are equitably executed in accordance with the relevant policies and guidelines; 
• Accurate and comprehensive reports are prepared and submitted monthly; 

AUTHORITY TO:

• Certify Payment Vouchers; 
• Prepare Reimbursement Statement; 
• Assign Refund Claim Batches; 
• Monitor Refund Payment.

REQUIRED COMPETENCIES

Specific Knowledge 

• Comprehensive knowledge of the Integrated Tax Administration System (ITAS);
• Comprehensive knowledge of the Refunds Case Tracking System;
• Working knowledge of Microsoft Suite; 
• Knowledge of the Financial Administration and Audit (FAA) Act and other relevant Acts; 
• Knowledge of the functions and operations of Tax Administration Jamaica. 

Required Skills and Specialised Techniques 

• Excellent communication, interpersonal and team skills; 
• Excellent time management skill. 

Qualification and Experience 

• BSc in Accounting or Business Administration with major in Accounting or the equivalent qualifications; 
• Training in Government Accounting; 
• Three (3) years work related experience.

WORKING CONDITIONS

• Normal office environment.

While we thank all applicants for their interest, only short-listed candidates will be contacted.