Senior Project Accountant (FMG/PA 3)

Key Outputs:

• Efficient Use of Resources 
• Accounting Records Secured 
• Control and Tracking System in place 
• Functional Accounting System in place 
• Reports prepared and submitted 
• Information provided upon request 

Key Responsibility Areas:

• Advises and make recommendations on project financial matters 
• Provides financial information to all relevant senior managers for project(s) evaluation
• Analyze and provide explanation for variation between budgetary allocation and expenditure
• Reviews monthly returns of project accounts from the Project Management and Technical Services Division 
• Compiles monthly Capital C reports for submission to MoFPS, Donor/Lending Agencies
• Oversees the maintenance and security of project financial records 
• Participates in the preparation of annual budgets for all projects, being undertaken by the Ministry and its Department 
• Prepares yearly financial statements for projects; in the prescribed formats, for submission to the Auditor General’s Department, as required by the grant/loan agreement 
• Prepares responses to audit queries 
• Co-ordinates monthly, quarterly and annual cash flow requests in conjunction with Project Managers
• Ensures the timely submission of reimbursement claims for submission to lending/donor agencies
• Operates and reconcile bank accounts on a monthly basis for Donor funded projects
• Signs on financial statements 
• Authorises payment vouchers and ensure timely payments 
• Participates in the preparation of Project Profiles and submissions to lending /donor agencies
• Verifies funds availability for each project 
• Plans, directs, and control the accounting operations of the Projects Unit 
• Represents the Ministry at Conferences, Meetings and other Functions as directed
• Assists with preparation of required budgets and strategic plan 
• Responds to customers queries on matters relating to the areas of responsibility
• Ensures that standard accounting procedures are adhered to and that records are maintained to meet the requirements of the Financial Administration and Audit Act and the various loan/grant agreements
• Performs any other duties assigned

Performance Standards:

This job is satisfactorily performed when: 

• Accounting records are accurate, current and presented in the agreed timeframe and in accordance with the established policies, practices and procedures 
• Reports are accurate, comprehensive and submitted within the agreed timeframe and format
• Adequate control and tracking systems are in place 
• Confidentiality and integrity are maintained

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Fiscal Management 
• Goal/Results Oriented 
• Leadership 
• Methodical 
• Planning and Organising 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Comprehensive knowledge of Government’s Accounting policies and procedures
• Excellent knowledge of the Financial Administration Audit Act and other Government Regulations 
• Excellent knowledge of the organisation policies and procedure 
• Tact and decorum when dealing with people

Minimum Required Education and Experience

Qualifications and Experience 

• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University plus at least three (3) years’ post qualification experience in senior management position or; 
• ACCA Level 2 plus at least three (3) years experience at supervisory level or;
• ASc. Degree Accounting, MIND, along with the Diploma in Government Accounting, MIND plus at least five (5) years experience in at supervisory level 

Continuous Professional Development 

• Evidence of continual professional development measures taken appropriate to corporate services management and leadership 

Authority:

• Gives approval for payment 
• Signs on financial statements 
• Authorises payment vouchers

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.