Senior Payroll Officer (FMG/AT 3)

Key Responsibilities

To ensure the operation of an effective and efficient payroll system: 

• Receives all correspondence in respect of salary, notes and dispatches them to the relevant Payroll Officer, along with any necessary clarification or explanation on any technical matter;
• Ensures that the Unit is compliant with the proper procedures and guidelines regarding the payment of salaries; 
• Trains members of staff in all the complexities and intricacies regarding the computation of salaries and allowances; 
• Develops and implements mechanisms to reduce and eliminate the number of instances of overpayment and underpayment of salaries and ensures that proper controls exist for the early detection of errors; 
• Ensures that the relevant salary information is submitted to the Accountant General’s Department within the stipulated timelines; 
• Ensures that salaries and all deductions are paid on time in accordance with the FAA Instructions; 
• Deals with any technical issues relating to salary; 
• Responds to and resolves queries and provides information in relation to salaries;
• Implements a system which allows for the filing, storage and retrieval of payroll records;
• Ensures that advances and overpayment of salaries are promptly recovered;
• Ensures the proper maintenance of a continuous record of salary particulars of each employee;
• Ensures all relevant information in connection with the payment of salaries is entered on the payroll system. 

Manage Payroll Deductions and Returns: 

• Checks and verifies that all statutory deductions and other authorised deductions are made and paid over promptly; 
• Ensures that annual returns such as Income Tax, N.I.S. and N.H.T are made promptly after the end of the year; 
• Contributes to the preparation of the Personnel Emoluments budgets by providing information to the Management Accounts Unit; 
• Confirms staff’s ability to honour payments regarding deduction letters to financial institutions. 

To be responsible for the supervision of the Payroll Unit ensuring that the Unit’s objectives are achieved: 

• Monitors the progress of payroll preparation to ensure that all deadlines are met.
• Ensures that the Unit provides a consistently high level of service to its clients.
• Participates in evaluating performance of members of staff of the Unit. 

Required Knowledge, Skills and Competencies

• Sound knowledge of: 
  • Accounting Principles and Practices as well as Public Administration; 
  • The Government of Jamaica’s (GoJ’s) Accounting Standards; 
  • The Financial Administration and Audit Act and Regulations; 
• Expert knowledge and experience of GOJ’s Budget preparation process 
• Knowledge of: 
  • Related GoJ Financial systems; 
  • Related GoJ operations and Public Sector matters; 
• Proficiency in Microsoft Office and other applications; 
• Excellent organising, planning, and interpersonal skills; 
• Possesses high ethical conduct, and integrity; 
• Critical thinking/analytical skills; 
• Teamwork; 
• Excellent oral and written communication skills. 

Minimum Required Qualifications and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/Level 3; or 
• ACCA Level 1; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or 
• Asc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• BSc. Degree in Accounting or Management Studies with Accounting; or 
• BBA Degree; or 
• Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above. 

Special Conditions Associated with the Job

• This is a typical office environment; however, travelling may be required. 
• There can be stress especially when meeting deadlines. 
• May be required to work outside of normal working hours 

Please note that only shortlisted applicants will be contacted.