Senior Payroll Officer (FMG/AT 3)

Key Responsibilities

Management/Administrative: 

• Prepares Individual Work plan based on strategic alignment with the Division’s Operational Plan; 
• Prepares Annual/Quarterly and Monthly Reports, as required; 
• Participates in meetings, seminars, conferences and workshops, as necessary. 

Technical/Professional: 

Salary Computation 

• Enters all relevant information in connection with the payment of salaries to the payroll system including: 
  • Salary particulars for new employees;
  • New appointments (promotions) and acting appointments; 
  • Details of deductions to be made from salaries; 
  • Transfers, Resignations, Dismissals, Study Leave, Vacation Leave and Dates of Resumption. 
• Checks and ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected; 
• Conducts recovery of advances and overpayment of salaries; 
• Maintains and balances the “On and Off” Salary Control Register for each payroll run;
• Maintains a continuous record of salary particulars of each employee on the Payroll, showing such information as the Date of Appointment, anniversary date for the payment of increment, post, cost centre, Salary Scale, present salary and notes regarding acting appointment; 
• Monitors that all salary cheques are printed for the correct amount and for the correct payee and are dispatched to the Cashier for issue to the relevant persons on payday. 

Deductions and Returns: 

• Checks and verifies that all statutory deductions and other authorised deductions are made and paid over promptly; 
• Makes Annual Returns such as Income Tax, N.I.S and N.H.T promptly after the end of the year. 

Other: 

• Assists in the preparation of the Personnel Emoluments Budgets by providing the Management Accounts Unit with the following particulars on each member of staff:
  • Name of employee 
  • Present salary 
  • Date of Appointment 
  • Anniversary date for the payment of incremental salary adjustment. 
• Provides letters to employees or organizations on behalf of employees regarding salary payable, NHT contributions, Income Tax; 
• Performs any other related duties that mat be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills; 
• Good problem-solving skills; 
• Good team skills. 

Technical: 

• Good judgement skills; 
• Knowledge of Government payroll computation and administration. 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/Level 3; or 
• ACCA Level 1; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or 
• ASc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• BSc. Degree in Accounting or Management Studies with Accounting; or
• BBA Degree; or 
• Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above.

Please note that only shortlisted applicants will be contacted.