Senior Human Resource Officer

Job Purpose

Reporting to the Fiscal Commissioner, the Senior Human Resource Officer will be responsible for managing the recruitment, selection, promotion and internal movement of staff within the IFC. The incumbent will be responsible for interpreting, providing technical advice & guidance and administering government policies, regulations and guidelines as it relates to the management of the human resource. 

Key Responsibilities

Technical/Professional: 

• Maintains a strategic overview of the human resource function and makes recommendations as necessary; 
• Analyses and forecasts manpower supply and demand in the entity and formulates strategic manpower planning; 
• Manages the Performance Review System of the organisation. This includes creating mechanisms for tracking performance and also ensuring that work plans are prepared for all staff, in alignment with the operational plan and job descriptions, and that interim and final evaluations are completed within specified time frame; 
• Manages the recruitment process by identifying critical vacancies in the organization and selecting appropriate recruitment strategies which yield the most competent pool of candidates; 
• Manages the selection exercise by creating scoring mechanisms, conducting assessment centres and interviews;
• Manages the framework of succession planning to identify skills/competency gaps and ensures adequate staffing capacity for the IFC; 
• Provides guidance to managers and staff on human resource related matters, including the dissemination and interpretation of disciplinary procedures; 
• Initiates activities to boost employee morale and motivation; 
• Counsels employees on job-related issues and other concerns impacting the job;
• Establishes Occupational Health & Safety Policy and contributes to the preparation of disaster management plans; 
• Represents the IFC at external meetings, conferences and other fora pertaining to human resource management; 
• Conducts job analysis and job evaluation periodically to determine job worth and facilitates maintenance of an equitable classification and compensation system; 
• Liaises with the Ministry of Finance & the Public Service regarding the operation, creation, reclassification, upgrading and abolition of posts; 
• Facilitates orientation and annual induction programmes for new employees from time to time;
• Conducts annual training needs analysis to identify performance gaps and determine training needs; 
• Conducts internal training exercises, as necessary, and makes logistical and administrative arrangements for external training interventions; 
• Ensures preparation of annual training plan and budget; 
• Conducts sensitization sessions for staff regarding organizational changes, inter alia;
• Ensures that employee personal files and general files are kept current and within proper records management parameters; 
• Oversees the processes relating to employee benefits including leave, health care, pension, life insurance and lunch tickets; 
• Manages the employee separation process (termination, redundancy, retirement, etc.) 

Management/Administrative: 

• Disseminates information to staff regarding human resource management activities;
• Develops and generates periodic and ad hoc performance reports and analyses of human resources activities, to inform planning and decision making and for dissemination to the Ministry of Finance & the Public Service and other key stakeholders; 
• Keeps abreast of current and emerging HR trends and best practices for continuous improvements and the overall improvement to human capital development within the Commission; 
• Provides technical guidance to the Commissioner and managers on human resource matters/policies; 
• Elicits co-operation from internal partners/provides support to internal partners. 

Human Resources: 

• Provides leadership to staff supervised through effective planning, delegating and communication; 
• Identifies training/development needs of staff supervised and makes recommendations as required; 
• Ensures that direct reports are aware of and adhere to the policies, procedures and regulations which guide the operations of the Division; 
• Ensures that staff supervised is provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively; 
• Recommends leave for staff supervised, in keeping with established Human Resource policies and procedures; 
• Recommends/implements disciplinary action in keeping with the established Human Resource policies and procedures; 
• Performs other related duties as assigned by the Fiscal Commissioner. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills 
• Customer & quality focus 
• Teamwork & co-operation 
• Integrity 
• Compliance 
• Interpersonal skills 
• Confidentiality 
• Excellent counselling skills

Technical: 

• Excellent performance management skills 
• Sound knowledge and understanding of Strategic Human Resource Management
• Sound knowledge of Government HR procedures and processes 
• Knowledge of Labour Laws and Industrial Relations practices 
• Strong analytical and problem-solving skills 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Human Resource Management/Organization Development or equivalent qualifications 
• Three (3) years’ experience in Human Resource Management at the Managerial level. 

Special Conditions Associated with the Job

• The environment is fast paced with ongoing interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally and internationally to attend conferences, seminars and meetings.

Please note that only shortlisted applicants will be contacted.