Senior Building and Property Maintenance Officer (SOG/ST 6)

JOB PURPOSE

Under the supervision of the Civil Works Engineer (SOG/ST 8), the Senior Building & Property Maintenance Officer (SOG/ST 6) identifies, schedules, monitors and oversees the maintenance of all the Ministry’s and its Agencies’ buildings and properties island wide. 

In addition, the incumbent collaborates with the Project Management Unit in managing the construction of new buildings as well as the refurbishing of existing buildings. 

KEY OUTPUTS

• Physical facilities monitored and maintained 
• Building construction and refurbishing supervised 
• Reports prepared 
• Estimates and payment vouchers prepared 
• Contracts prepared and issued 
• Information and advice provided 
• Contracts identified 
• Air Condition Units maintenance monitored 
• Electrical and plumbing system maintenance monitored 
• Staff workplans developed, implemented and managed. 
• Staff evaluated and monitored; needs identified and addressed.

KEY RESPONSIBILITIES

Management/Administrative Responsibilities 

• Provides administrative and technical guidance to staff 
• Coordinates and deploys the material resources necessary for the daily operations 
• Organises and coordinates and attends various meetings and training sessions
• Identifies existing and potential problems and makes recommendations for resolution. 
• Develops staff work plans for the Unit. 
• Liaises with Heads of Divisions/Units/Branches, Parish Managers (RADA), Heads of Agencies affiliated with the Ministry to ascertain, prioritize and make recommendations for the maintenance programmes and for the supply of material 
• Prioritises, delegates and schedules work and allocates monthly mileage to travelling officers. 
• Prepares monthly reports on all work in progress 

Technical/Professional Responsibilities 

• Ensures that surveys are conducted to gather field data for the preparation of contract documents. 
• Prepares contracts for Ministry buildings, properties and drains island wide.
• Prepares and establishes standards, specifications and rates for Contractors.
• Prepares invitation of tender documents and makes recommendations to the Head of the Contracts Committee.
• Prepares specifications and drawings of buildings constructed, refurbished or maintained. 
• Prepares bills of quantities and tender documents inviting contractors to tender.
• Identifies interviews and selects contractors, sub-contractors, and tradesmen to undertake work to be carried out on contractual basis. 
• Supervises maintenance, construction and repair personnel at various stages of the work cycle. 
• Maintains and verifies records in relation to the execution of contracts.
• Monitors the construction, repairing/refurbishing of all buildings.
• Provides technical guidance to contractors. 
• Liaises with officers with responsibility for Transport, Housing and Works to establish and ascertain list of approved contractors and schedules of rates.
• Checks and certifies all bills and contracts for payment. 
• Manages the preparation of the relevant payment vouchers 

Human Resources Responsibilities 

• Ensures that staff is aware of and adhere to the policies, procedures and regulations of the Section. 
• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organisational goals. 
• Participates in the recruitment of staff for the Branch/Section and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures. 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching. 
• Ensures the welfare and developmental needs of staff in the Branch/Section are clearly identified and addressed. 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Branch’s and organisation’s goals. 
• Allocates and schedules work 

Other Responsibilities 

• Performs other related duties assigned from time to time. 

PERFORMANCE STANDARDS

• Supervision of buildings constructed and refurbished are in keeping with the current Building Code. 
• Buildings and Properties maintained on a timely basis and in accordance with stipulated guidelines 
• Reports are accurate and comprehensive and are submitted within specified timeframe and in the agreed format. 
• Estimates prepared and payment vouchers prepared within the given timeframe 
• Information disseminated on a timely basis 
• Contractors identified and selected as required and in accordance with the required standards 
• Contracts issued within specified timeframe and in accordance with the stipulated guidelines 
• Air Condition Units serviced in accordance with maintenance schedule
• Electrical and plumbing systems maintained within in accordance with the required standards
• Staff evaluated and monitored; staff needs clearly identified and addressed in a timely manner. 

REQUIRED COMPETENCIES

Core 

• Good Oral Communication skills 
• Good Written Communication skills 
• Strong Leadership skills 
• Strong Customer and Quality Focus skills 
• Good Problem-Solving and Decision-Making skills 
• Good Conflict Management skills 
• Good Interpersonal skills 
• Compliance 
• Integrity 
• Teamwork and Cooperation 
• Excellent Time Management skills 

Technical 

• Sound knowledge of the field of Plumbing, Electrical Repairs and Building Construction 
• Sound knowledge of the Building Regulations 
• Sound knowledge of Safety Regulations and Programmes 
• Proficient in the use of relevant software applications 
• Good Report Writing skills 
• Sound knowledge of the operations of Government/Ministry’s policies and procedures 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• BSc. in Construction Engineering & Management or any equivalent, accredited qualifications 
• Two (2) years’ work-related experience 
• Holder of a valid General Drivers’ License 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Required to travel island wide, including travel to remote locations 
• May be exposed to conflicts/difficulties on the construction sites 

AUTHORITY

• Certifies bill payment vouchers 
• Makes recommendations on personnel actions 
• Approves leave 

Please note that we thank all for responding, but only short-listed applicants will be contacted.