Secretary (OPS/SS 2)

Key Responsibilities

Administrative/Professional: 

• Prepares requisition for stationeries for the Personnel Unit and ensuring that stock are in place at all times; 
• Assist with the security of stationery and office supplies; 
• Drafts letters and prepares memoranda from drafts and handwritten notes;
• Transcribes and compiles relevant reports; 
• Receives and processes incoming mails; 
• Maintains incoming/outgoing correspondence register; 
• Types letters and memoranda; 
• Schedules appointments and responds to queries; 
• Performs any other duty that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Ability to work under pressure and to meet tight deadlines. 
• Good oral and written communication skills. 
• Good interpersonal and customer relations skills. 
• Excellent knowledge of filing system and methods. 
• Excellent knowledge of protocol for meetings. 
• Proficient in the relevant computer applications. 

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND); 

OR 

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field; 

Please note that only shortlisted applicants will be contacted.