Records Officer (PIDG/RIM 2)

Key Responsibilities

• Prepares and maintains indices for Statutes and Subsidiary Legislation;
• Keeps the Guide to Subsidiary Legislation current, with ongoing updating;
• Recreates links in electronic pages of the Statutes and Subsidiary Legislation;
• Assists with the sorting and distribution of the Jamaica Gazettes; 
• Organizes general filing for closed files, Jamaica Gazettes, pages removed from law books, Statutes and Subsidiary Legislation, etc. (Develops filing system for easy retrieval);
• Scans annual revised pages of Statutes and Subsidiary Legislation relative to the updating of the online version of Laws of Jamaica; 
• Assists with proofreading the computerized pages of the Revised Laws with the senior members of staff to ensure correct reproduction; 
• Proofreads the pages relative to the preparation of a loose-leaf Guide in hard copy and electronic form;
• Assists with the final review of the Revised Pages (Statues and Subsidiary Legislation), and preparation of supplementary documents, for delivery to the printers, as needed;
• Assists with the creation of digital links to appropriate sections of documents on the Laws of Jamaica database, as needed; 
• Conducts research in order to provide requested information; 
• Performs any other duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

• Excellent oral and written communication skills 
• Excellent interpersonal and skills 
• Strong problem-solving skills 
• Strong client relations skills 
• Excellent planning and organizing skills 

Minimum Required Qualification and Experience

• Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Please note that only shortlisted applicants will be contacted. Persons who previously applied need not to re-apply.