Records Officer (PIDG/RIM 2)

KEY RESPONSIBILITY AREAS

• Processes incoming requests, conducts research and provides information in relation to activities performed.
• Provides support and maintenance of Bring Up requests to ensure files are delivered
• Inspects files to ensure they are up-to-date and established procedures are adhered to in processing of records
• Monitors the decentralized File Stations to ensure their compliance with established procedures and approved Records Management practices
• Creates new files
• Undertakes Data Entry and scanning of records
• Conducts ongoing inventory of files;
• Sorts, classifies, Indexes, and files correspondence on appropriate files;
• Prepares correspondence for cross referencing where necessary;
• Monitors daily clearance on internal and external mailboxes and processing of mail;
• Processes incoming and outgoing mails in accordance with established procedures
• Prepares reports as directed/required
• Processes incoming mails containing confidential documents

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Graduated from a Secondary institution with four (4) subjects at the CSEC or GCE ‘O’ Level, including English Language and a numeric subject
• Plus a minimum of two to three (2-3) years’ experience or an equivalent academic training and experience

The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.