Records Clerk (Human Resource Unit)

KEY RESPONSIBILITIES

Technical/Professional Responsibilities

• Provide maintenance of the Agency’s Master Records Classification Schedule
• Assist the Record Custodians in the development of the department File Plans
• Provide quality assurance checks for the records being transported from TPDCo to storage facilities.
• Facilitate the retrieval of records from storage facilities as requested by departments.
• Track the movement of files to ensure that borrowed files are returned.
• Work with each department to inventory their records.
• Contact the department to determine which records need to go into inactive file storage according to Retention and Disposition Schedule.
• Prepare roster for the cleaning of the storage facilities.
• Maintain a database of the organization’s inactive records.
• Ensure files are accessible.
• Assist in periodic review and update of vital records.
• Resolve basic user records management issues.
• Guide staff on the proper categorization and docketing of papers and correspondence.
• Help to ensure that staff is aware of and adhere to the policies, procedures, and regulations of the Company’s Records Management Programme.
• Attend workshops and seminars in records retention and related subjects.
• Prepare Purchase Requisition for records materials as requested.
• Provide general administrative support for records management.
• Assignment of any other related duties

MINIMUM EDUCATION AND EXPERIENCE

• Four (4) CXC or GCE subjects inclusive of English and Mathematics.
• Certificate/Diploma in Business Administration/ Public Sector Management or Public Administration, plus.
• A minimum of two (2) years’ experience in Records Administration.

OR

• “Any equivalent Combination of Qualifications and Experience”

We thank all applicants, however only those shortlisted will be contacted.