Quantity Surveyor (SOG/ST 5)

Job Purpose

The Quantity Surveyor, under the guidance of the Director, Technical Services, provides quantity surveying support for construction contracts, administers and appraises payments to ensure compliance, and manages pre- and post-contract financial services for building and civil works. The role also involves planning and implementing projects within the unit's portfolio in line with established procedures and guidelines. 

Key Outputs:

• Reports prepared 
• Costing provided 
• Assisting with validation of external bills conducted 
• Assessment of cost/design element of projects  
• Produce estimates for building and civil works for projects 
• Obtain & compile cost data for engineering specifications for designs  
• Operational objectives adhered to  
• Site investigations conducted, site meetings attended 
• Appraisal for existing designs conducted 
• Project appraisals conducted 
• Contract documents prepared 
• Price listings updated 

Key Responsibility Areas:

• Prepares Technical Reports for existing, new and ongoing projects  
• Assist with undertaking cost analysis for repair and maintenance of projects  
• Reviews the preliminary development budget to ascertain costing of proposed development and submit project proposals  
• Prepare cost records for labour and materials and for overall contract cost of the unit’s activities
• Participates in the monitoring and maintenance of project activities. 
• Assists the Project Officer/Planner/Designer using AUTO CAD to produce designs and other schematic drawings  
• Prepare estimating data for the preparation of programmes and annual budgets
• Assisting with cost estimate preparation for buildings, works and other activities
• Conducts site visits; monitors and assesses implemented projects to ensure conformance with design and cost estimates 
• Ensures approved cost planning techniques are understood and implemented 
• Reviews and assesses all submissions such as Technical Reports, Project Control Sheets
• Prepares Practical Completion Certificates for all projects within the designated region
• Conduct measurements, evaluate and prepare interim certificates for projects 
• Assist in preparation of payments and minute sheets 
• Interprets blueprints, schematic drawings, payout and other visual aids 
• Performs other related duties and responsibilities as may be determined from time to time.

Performance Standards:

• General services and activities are executed in accordance with established quantity surveying procedures, technical standards and Ministry guidelines 
• Bills of Quantities are informed and prepared in accordance with standard procedures
• Implemented projects are assessed to ensure consistency with design specifications and cost estimates
• Payment requests are assessed to ensure consistency with design specifications and cost estimates
• Payment requests are appraised and approvals provided in accordance with contractual arrangements and Ministry guidelines 
• A team approach is adopted in the planning and administration of the unit’s construction contracts
• All quantity surveying activities are executed within the allotted time frame 
• Technical reports prepared according to established format

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Contract Administration 
• Cost Management and Estimation 
• Goal/Results Oriented 
• Methodical 
• Planning and Organising 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Knowledge of project planning and management techniques
• Knowledge of the contract administration process and the established forms of contracts
• Be able to provide both summarized and detailed reports on current activities
• Have access to and able to use Construction Costing Software
• Demonstrable experience in preparation of bills of quantities, tenders, evaluations contract preparation, negotiation and mediation
• Must have excellent knowledge of construction materials, pricing and trends in the industry

Minimum Required Education and Experience

Specific knowledge (however acquired) required to start: 

• Knowledge of the Master Builders JIIC Agreement and labour rates 
• Working knowledge of standard and specialized computer applications including AUTO CAD, Microsoft Excel 

Qualifications and Experience 

• ? Bachelors’ Degree in Quantity Surveying 
• ? One (1) year job experience as a Quantity Surveyor or construction related engagement on new and refurbished buildings 

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the IS field 

Authority:

• N/A 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions 
• Must possess a valid driver’s license and a reliable motor vehicle 
• Willingness to travel locally and internationally 
• Long work hours and working on public holidays when necessary.

The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.