Public Procurement Administrator (GMG/AM 2)

Key Responsibilities

• Co-ordinates reports on behalf of the Ministry; 
• Maintains records in accordance to the FAA Act, etc.; 
• Disseminates, in a timely manner, all incoming and outgoing correspondences;
• Co-ordinates meetings; 
• Ensures that all Purchase Requisitions are channeled through the proper system before generating the purchase orders; 
• Ensures all necessary information for the processing of Purchase Requisitions are in place e.g; prices, quotations, necessary signatures are affixed. If necessary, return to originating Department of Purchase Requisition for authorized signature or other information required; 
• Ensures that all Purchase Orders are generated; 
• Communicates with all levels of staff regarding the movement of Requisitions and Purchase Orders; 
• Assists users with preparing Commitment Requisitions correctly; 
• Maintains Proper records management for Purchase Requisitions, Purchase Orders and C.O.D. letters; 
• Ensures that copies of Purchase Requisitions are dispatched to the correct Department.
• Answers the telephones and screens calls and directs callers to the appropriate person or uses initiative to assist callers where possible; 
• Performs any other related duties that may be assigned from time to time by the Director, Public Procurement.

Required Knowledge, Skills and Competencies

• Sound interpersonal; 
• Good oral and written communication skills; 
• Good organizational skills; 
• Ability to take own initiative and be a self-starter; 
• Ability to maintain confidentiality; 
• Competent in: -MS Excel, MS PowerPoint, MS Word and Report Writing;
• Good command of the English language; 
• High degree of integrity and diplomacy. 

Minimum Required Qualification and Experience

• Diploma in Business Administration/Management Studies/Accounting or any other related Field; 
• One (1) year of working experience in the related field.

Please note that only shortlisted applicants will be contacted.