Proofreader (PIDG/RIM 4)

Job Purpose

Under the direct supervision of the Director, Law Revision Secretariat, the Proofreader will provide guidance and supervision to the proofreading assistants, with the ongoing task of proofreading the new pages generated (digitally), to enable the continual updating of the official (loose-leaf) pages of the Revised Laws of Jamaica, for both Statutes and Subsidiary Legislation. 

Key Responsibilities

• Conducts and leads all proofreading sessions and facilitates editorial checking of revised legislation (Statutes and Subsidiary Legislation); 
• Monitors proofreading activity of the computerized pages of other documents attendant to the Law Revision process (i.e. Supplemental documents); 
• Peruses laws and documents to be proofread and liaises with the relevant officers to make corrections, if necessary; 
• Ensures that all laws and documents to be proofread are readily accessible and organized before proofreading session; 
• Ensures that accurate checks are made and all previous amendments have been incorporated into legislation (Statutes and Subsidiary Legislation) that have been typeset, before proofreading session; 
• Ensures appropriateness of marginal notes, page headings, page numbers and the like;
• Monitors the scanning and secure storage of the proofread pages; 
• Monitors the work of proofreading assistants and ensures that proofread material is prepared and finalized within a timely manner and according to schedule;
• Maintains pertinent records and reports and tracks documents related to proofreading activities; 
• Ensures that both hardcopy and softcopy revised legislation and supplemental documents are kept organized in chronological order for easy retrieval; 
• Resolves queries directly with the content production officer, such as style and formatting inconsistencies; 
• Conducts extensive legal research for information to confirm the accuracy of adjustments and references made during the revision exercise; 
• Assists with departmental reports; 
• Conducts Performance Evaluation Appraisals; 
• Represents the Department at meetings, conferences ,etc., as necessary;
• Assists with any other activities necessary to aid in, and tracks, the progression of the proofreading component, and the wider Law Revision process; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

• Excellent oral and written communication skills; 
• Good interpersonal skills; 
• Excellent customer relations and quality focus skills; 
• Excellent problem-solving and decision-making skills; 
• Excellent time management skills. 

Minimum Required Qualification and Experience

• Bachelor’s Degree in the Social Sciences or Arts with an emphasis in English Language/Linguistics; 
• Three (3) years’ experience in the legal support field, with experience in performing editorial services; 
• Experience within a publishing environment/editorial service.

Please note that only shortlisted applicants will be contacted. Persons who previously applied need not to re-apply.