Project Support Officer - Information, Communications and Technology (ICT) Division

Job Purpose:

The incumbent is required to assist in the planning, execution, monitoring and control of projects in a Ministry/Department. Duties include tracking project progress; assisting in budget preparation; monitoring work plan execution and in writing project related reports and other documentation and coordinating and scheduling of project meetings.  

Reports to:

Project Manager  

Supervision given to: 

• N/A  

Duties and Responsibilities:

• Assists in the development and scoping of projects.  
• Tracks the progress of projects using appropriate project management tools and techniques.  
• Helps prepare budget proposals, assists in managing and monitoring budget expenditure and revisions and provides interim status reports of all projects.  
• Assists in the collection, compilation and analysis of data relative to the programme.  
• Coordinates and schedules project teams meetings, as well as update and support meetings with stakeholders.  
• Aids in the coordination and organisation of relevant training and in providing user support to staff.  
• Assists in the maintenance of financial records on the utilisation of funds under all projects.  
• Assists in the execution of activities for and in monitoring the execution of project work plans.  
• Assists in the procurement of goods and services.  
• Assists in ensuring that project activities are properly and realistically scheduled, monitored and reported.  
• Assists in developing monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.  
• Assists in writing Notes for Cabinet, reports and other project related documentation.  
• Performs other related duties as required.  

Knowledge, Skills and Abilities

Knowledge:  

• Knowledge of project management principles, practices, techniques and procedures.  
• Some knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.  
• Some knowledge of the government financial rules, regulations and procedures pertinent to programme/project management.  

Skills and Abilities:  

• Proficiency in the use of Microsoft Office Suite.  
• Skill in the use of project management software.  
• Skill in project planning and implementation.  
• Ability to use the internet for research purposes.  
• Ability to use e-Government technology platforms.  
• Ability to analyse and evaluate projects.  
• Ability to devise creative solutions to address problems encountered and resolve conflicts.  
• Ability to conduct research into programme/project related issues.  
• Ability to communicate effectively both orally and in writing.  
• Ability to establish and maintain effective working relationships with project stakeholders, associates, other public service employees and the public.  

Minimum Experience and Training:

• Minimum of two (2) years' experience in project management.  
• Training as evidenced by a University degree from a recognised institution in Project Management or Engineering or Information Technology or the Social Sciences with courses in Project Management.