Project Monitoring Specialist

KEY RESPONSIBILITY AREAS:

• Oversee the timely and quality execution of project work plans, providing detailed monitoring and evaluation of progress.
• Serve as the main point of contact between the Team Leader and Project Managers, facilitating the collection of critical project information and ensuring seamless communication.
• Conduct on-site evaluations (where applicable) to assess progress relative to project plans and provide status updates.
• Prepare and deliver project reports (both qualitative and quantitative), reflecting monitoring efforts as directed by the Team Leader.
• Proactively identify delays, issues, or risks during project implementation, providing recommendations and solutions to the Team Leader for corrective actions.
• Provide administrative and logistical support for project-related activities, including project staff travel and other cross-departmental matters.
• Act as the liaison between the Project Unit and the Executive Team Leader, ensuring efficient communication and addressing project-related queries or concerns.
• Utilize various project management software tools to provide executive summaries, detailed performance insights, and data-driven recommendations to improve project outcomes.
• Ensure project objectives are consistently aligned with the broader strategic goals of the Executive Team, adjusting deliverables as necessary to meet key performance indicators.
• Record and distribute minutes from meetings and field visits, while preparing detailed reports following site inspections.
• Perform additional tasks related to project monitoring as assigned by the Team Leader to ensure the successful execution of project deliverables.

COMPENTENCY PROFILE:

• Excellent oral and written communication skills
• Computer literacy (Micro Soft Word, Excel, Power Point)
• Be conversant with the GPL’s Policies and Procedures, including Standard Terms and Conditions for an Electric Service, Customer Service Standards, Personnel Policies and Procedures.
• Excellent conflict resolution skills
• Flexible and possess the ability to perform effectively under pressure
• Ability to manage multiple tasks simultaneously
• Responsible and able to meet deadlines
• Good interpersonal skills

Required Qualifications and Experience

• Bachelor’s Degree in Project Management, Business Administration, Engineering, or a related field.
• Project Management certification (PMP or equivalent) is strongly preferred.
• At least 3-5 years of experience in project monitoring, preferably within a utility, large corporate, or similar environment.
• Proven ability to oversee multiple projects concurrently and effectively.
• Strong knowledge of project management tools and techniques, with experience using software for tracking and reporting.
• Exceptional verbal and written communication skills, with a history of producing reports for executive-level stakeholders.
• Advanced analytical, critical-thinking, and problem-solving skills.
• Familiarity with BIS, CIS, HRMIS, and other significant operational systems used within a utility environment would be an asset.