Policy and Standard Operating Procedures Development Assistant

JOB PURPOSE

The Policy & Standard Operating Procedures Development Assistant will work closely with the Policy and Standard Operating Procedures Development Specialists to provide high-level technical and administrative support in the management and coordination of activities related to the Department of Correctional Services (DCS). 

KEY RESPONSIBILITIES

• Provides support for the development of a Reference Inventory System, for all current and new Policies and SOP’s within the Department; 
• Coordinates the daily functions of the Unit; 
• Manages all communication within the Unit; 
• Undertakes research to support the preparation of documents; 
• Develops Interview questions in tandem with the information needed on a subject matter;
• Analyses data collected communicates findings to relevant officers; 
• Administrative services provided efficiently and effectively. 

Other Responsibilities: 

• The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position. 

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

• Knowledge of: 
  • Qualitative Research 
  • Quantitative Research 
  • Confidentiality and integrity of the Unit exercised. 
  • Good analytical skills and sound judgment. 
  • Good interpersonal and communication skills (Oral and Written). 
  • Adequate filing and record Management systems are implemented within the agreed timeframe. 
  • Information readily returned and disseminated within an agreed timeframe. Research and Analysis skills; 
• Strong organizational and management skills; 
• Good oral and written communication skills; 
• Ability to derive interview questions based on the needs identified; 
• Ability to complete a task in the specified time; 
• Must be quality- oriented and attentive to details; 
• Excellent knowledge of office administration; 
• Excellent report writing skills; 
• Good interpersonal skills; 
• Technologically savvy/computer literate. 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Bachelor’s Degree in Public Management, Business Administration or equivalent;
• At least three (3) years related work experience; 
• Previous experience in working in Correctional Facilities would be an asset. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• High stress office environment; 
• Required to travel locally in the execution of duties; 
• Maybe required to work on weekends and public holidays; 
• Will be subjected to ongoing security vetting. 

The Department of Correctional Services thanks all applicants for their interest, but only those shortlisted will be contacted.