Payroll Officer (Monthly) (FMG/AT 2)

KEY OUTPUTS

• Monthly salary prepared
• Salary records maintained

KEY RESPONSIBILITY AREAS

Technical Responsibilities

• Notes information from salary advice on salary record; 
• Ensures that all payroll information on the computerised payroll system is maintained accurately;  
• Calculates salaries and effect the necessary changes relating to the new salary rates, arrears of salary, acting appointments, resignation, new employment and deductions; 
• Enters changes on salaries record and on the salaries control at the time; 
• Checks payroll register against entries on the salary records for errors or omissions and return cards for necessary corrections; 
• Balances salary control and ensures that payroll register and salaries control is in agreement; 
• Prepares late payments for employees not listed on payroll register; 
• Processes authorised deductions;  
• Facilitates the electronic transfer of salaries to financial institutions and other deduction recipients; 
• Files earning records, salary records, signing sheets and payroll register; 
• Prepares Journal vouchers in respect of over payments of salary to employees; 
• Prepares P45 and salary particulars for officers who have resigned or have been transferred; 

PERFORMANCE STANDARDS

• Salary is prepared on a timely basis and in accordance with the FAA Act and other Government Financial Regulations; 
• Salary controls are balanced before payday

Minimum Required Education (at least one from the list) and Experience

• AAT Level 2
• ACCA-CAT Level B/Level 2
• NVQJ Level 2, Accounting 
• Certificate in Accounting from an Accredited University;
• Completion of second year of the BSc. Degree in Accounting/Management Studies;
• ASc. Degree in Business Studies/Business Administration/Management Studies
• ASc. Degree in Accounting from the Management Institute of National Development (MIND); or
• Certificate in Government Accounting Level 2

The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.