Payroll Manager (FMG/PA 2)

Key Responsibilities

Management/Administrative Responsibilities 

• Assists in the development and updating of objectives and strategies of the Division’s Strategic/Operational Plan 
• Participates in the quarterly evaluation of the performance of programme managers in achieving the objectives and strategies in the Strategic/Operational Plan 
• Progress, Annual, Special and other reports as necessary 
• Provides expert advice and specialist assistance to programme managers as required 
• Prepares Represents Minister, Permanent Secretary and Director General at meetings, conferences, workshops and seminars as required 

Technical/ Professional Responsibilities 

To manage the operation of an effective and efficient payroll system. 

• Receives all correspondence in respect of salary, note and dispatch them to the relevant Payroll Officer along with any necessary clarification or explanation of any technical matter.
• Monitors the Unit to ensure that the proper procedures and guidelines are being carried out regarding the payment of salaries. 
• Train members of staff in all the complexities and intricacies regarding the computation of salaries and allowances. 
• Reduce and eliminate the numbers of instances of overpayment and underpayment of salaries and develop and recommend proper controls for the early detection of errors. 
• Oversees that salaries and all deductions are paid on time in accordance with the FAA Instructions.
• Addresses any technical problems relating to salary, which the Payroll Officers are unable to solve.
• Responds to queries and provide information in relation to salaries 
• Manages procedures to facilitate advances and overpayment of salaries being promptly recovered.
• Facilitates proper maintenance of Salaries On and Off Control Register. 
• Ensures the proper maintenance of a continuous record of salary particulars of each employee reflecting the following information; the date of appointment, the anniversary date for the payment of increments, post, cost centre, salary scale, present salary and notes regarding acting appointment etc. 

Deductions and Returns 

• Checks and verifies that all statutory deductions and other authorised deductions are made and paid over promptly 
• Manages processes to safeguard that annual returns such as Income Tax, N.I.S and N.H.T are made promptly after the end of the year 

Human Resource Responsibilities 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals. 
• Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures. 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching. 
• Facilitates welfare and development of staff in the Division/Unit 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals. 
• Contribute to the development and implementation succession planning framework in collaboration with the Human Resource Division through the development of procedural manuals and other duties prescribed within the framework 
• Prepares and conducts presentations on role of Division/Unit for the Orientation programme

Other Responsibilities 

• Assists in the preparation of the Personnel Emoluments budgets by providing information to the Management Accounts Unit reflecting the following particulars for each member of staff: o Name of employee 
  • Present salary 
  • Date of appointment 
  • Date for the payment of incremental salary adjustments 
• Provides letters to employees or organizations regarding the salaries paid to employees 

Authority (decisions the post holder has the power to make or recommend):

• To recommend salary payment procedures in keeping with GoJ guidelines 
• To recommend staff appointments, training, promotion, recruitment, disciplinary action and general welfare issues 

Required Competencies:

Core 

• Excellent communicator. 
• Problem solving skills. 
• Good team skills 
• Excellent interpersonal and influencing skills. 

Technical 

• Knowledge of government payroll administration 
• Excellent analytical and judgment skills; 
• Excellent planning and organizing skills 

Minimum Required Education and Experience

• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University or; 
• ACCA Level 2 or; 
• NVQJ Level 5, Accounting or; 
• ASc. Degree in Accounting, MIND along with the Diploma in Government Accounting MIND

Please note that only shortlisted applicants will be contacted