Payment Officer (FMG/AT 2)

Key Responsibilities

• Prepares payment vouchers; 
• Prepares and inserts foreign payments, credit card payments, petty cash reimbursement and foreign exchange request on web portal; 
• Receives invoices, claims, bills etc. and clears commitment to generate payment vouchers ensuring the correctness of details regarding:- 
  • Payee; 
  • Amounts payable; 
  • Account codes; 
  • Purpose or description of payment; 
  • Authority or file reference; 
  • Invoices, claims bills etc. duly certified for processing; 
• Prepares utility matrix on a monthly basis; 
• Prepares and distributes Digicel and Flow bills for payment; 
• Relieves Cashier daily; 
• Receives cheques for printing, assigning cheque number to payment voucher and obtaining the required signatures; 
• Files payment vouchers and affixes paid st& 
• Maintains the following registers:- 
  • Utility ( Lime, Digicel, cable & internet); 
  • Rent; 
  • Contract; 
  • Travel claim; 
• Performs any other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills 
• Customer and quality focus 
• Teamwork and co-operation 
• Integrity 
• Compliance 
• Interpersonal skills 
• Change management 

Technical: 

• Analytical thinking 
• Problem solving and decision making 
• Initiative 
• Planning and organizing 
• Goal/result oriented 
• Use of technology - Proficiency in the use of relevant computer applications (Microsoft Office Suite) 
• Knowledge of Staff Orders for the Public Service and Public Service Regulations
• Ability to manage limited resources in order to achieve outputs 
• Knowledge of FAA Act, and acts related to Statutory Bodies, and Government Companies 

Minimum Required Qualification and Experience

• AAT Level 2 or 
• ACCA-CAT Level B/Level 2 or 
• NVQJ Level 2, Accounting or 
• Certificate in Accounting from an accredited University or 
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University or 
• ASc. Degree in Business Studies/Business Administration/Management Studies or
• ASc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2 

Special Conditions Associated with the Job

• May be required to work beyond normal working hours. 

Please note that only shortlisted applicants will be contacted.