Manager Human Resources, Planning

JOB PURPOSE

The Manager Human Resources, Planning is responsible for managing the day-to-day operations of the Human Resources Department under the supervision of the General Manager Human Resources. The Manager Human Resources, Planning is also responsible for the co-ordination and implementation of services, policies and programmes in keeping with the Authority’s Strategic Plan.

The Officer will be responsible for the maintenance of the Human Resources Information System (HRIS) and advises on Human Resources Issues.

The Officer is also expected to perform their functions based upon the exigencies of the service and must also maintain a positive supportive relationship with all Departments as well as advises on Human Resources issues.

The Authority reserves the right to assign the officer to any Facility under its management.

THE CORE FUNCTIONS INCLUDE BUT NOT LIMITED TO:

• Assists the General Manager Human Resources in achieving the strategic goals and operational objectives of the Authority.
• Liaises with Heads of Department to provide technical guidance on the determination of appropriate organizational structures, job analysis, job design and staffing establishment of the Authority.
• Assists in the development of the Authority’s classification and compensation system.
• Reviews and revises the Authority’s existing HR Policy and Procedures Manual and assists Heads of Departments with the interpretation and application of the Human Resources Policies and Procedures.
• Utilizes data from the Human Resources Information System to support forecasting, planning and decision making.
• Participates in the development of the Authority’s strategic Human Resources Management initiatives and implements/administer modern Human Resources Management systems in keeping with the Authority’s Strategic Plan.
• Manages the assessment of the HR Succession Plan to meet the Authority’s requirements.
• Conducts periodic Human Resource Audits to ensure compliance and consistency of application of Human Resource Policies and Procedures by Line Managers.
• Plans, coordinates and facilitates departmental projects including cross-functional training for the Human Resources Department.
• Assists the General Manager, Human Resources in developing policies to address all Human Resources issues in the workplace in keeping with the Chief Executive Officer, Board of Directors/National Directive of the Ministry of Health for review by the General Manager, Human Resources.
• Assists supervisors in the development and editing of job descriptions for new and revised positions.
• Participates in the development of the departmental budget and management of same.
• Manages the recruitment and selection process by effectively overseeing the full life cycle of recruiting for all levels of staff.
• Leads the development and formulation of new or revised recruitment and selection policies and procedures in conducting Manpower Planning exercises for the Authority.
• Coordinates annual Career/Job Fairs to promote the Authority to a wider talent pool.
• Conducts research to ensure best practices are observed in the Recruitment and Selection process and develop structured selection techniques.
• Prepares Board Notes and other reports/correspondence for the General Manager Human Resources as required.
• Provides Human Resource support and advice to internal and external stakeholders in the development and implementation of human resource policies and procedures to meet the Authority’s needs.
• Assesses the Performance of staff in accordance with the established Policy/Procedure Guidelines.
• Assists the General Manager Human Resources with the preparation of status reports for submission to the Chief Executive Officer and Human Resources Committee/Board monthly, quarterly or as required.
• Keeps the General Manager Human Resources informed of all operational issues, concerns or other areas that may require attention.
• Represent the Authority at different meetings and forums.
• Performs other related functions as assigned by the General Manager Human Resources.
• Ability to perform duties according to assigned rosters or plans that can be formulated in times of authorized service exigencies.
• Ability to use the relevant computer applications related to job functions.

KNOWLEDGE & SKILLS REQUIREMENTS:

• Human Resource Management or Personnel principles, practices and procedures.
• Statutory laws and government regulations related to the Recruitment and Industrial Relations function.
• Public Administration.
• Pension Administration, management of a Group Health Plan and Performance Management Systems.
• Leadership, Team Building, Negotiation and Strategic Planning.
• Time management & Communication
• Proficient in Microsoft Office Suite and awareness/knowledge of other Software Application and ability to use the relevant computer applications related to job functions.
• Knowledge in Human Resources Manpower Planning Tools and Techniques
• Ability to perform duties according to assigned rosters or plans that can be formulated in times of authorized service exigencies.
• Ability to use the relevant computer applications related to job functions.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• First Degree in Human Resource Management, Business Management or Social Science.
• Post Graduate qualifications in Human Resources Management or Management will be an asset.
• Minimum eight (8) years’ experience in Human Resources; five (5) of which must be at a supervisory/managerial level.
• At least three (3) years’ experience in Manpower Planning and proficiency in Training and Development; Employee Services and Terminal Benefits.
• At least three (3) to five (5) years’ experience in the use of Computer Software Applications and Programmes.
• Experience in a health related environment and Industrial Relations would be an asset.