Manager, Final Accounts & Reporting (FMG/PA 2)

Key Responsibilities

Management/Administrative 

• Leads, guides and manages the Final Accounts & Reporting Unit to achieve the strategic objectives of the FAB; 
• Provides leadership when allocating assignments, establishing targets and delivering the Unit’s output; 
• Participates in developing the FAB’s Corporate and Strategic Plans, as well as its objectives, strategies and individual workplans; 
• Participates in the preparation and/or maintenance of the FAB’s Procedural Manual; 
• Ensures that staff members are provided with the appropriate tools, and have access to the relevant documentation, to enhance their performance; 
• Ensures that staff members are adequately trained in the preparation of final accounts; 
• Convenes periodic team meetings to assess accomplishments and address any concerns which could impact and/or prevent the Unit from delivering output, in accordance with agreed targets and timelines; 
• Maintains cordial and professional relationships with external and internal stakeholders and visitors; 
• Ensures that staff members follow the appropriate example which has been set; 
• Represents the RPD at meetings, conferences, and seminars. 

Technical/Professional: 

• Oversees the preparation of Final Accounts of the Department in accordance with the Financial Administration and Audit (FAA) Act, FAA Regulations and Instructions, Accounting Standards, circulars and internal procedures; 
• Oversees the preparation of bank reconciliation statements; 
• Reviews financials and appropriation accounts prepared by Department;
• Ensures that the prepared accounts are true and fair; 
• Ensures that accounts are presented in a timely manner; 
• Responds to audit and other queries, and provides information requested in relation to prepared financial statements and appropriation accounts; 
• Reports periodically to the Director - FAB on the status of the statements for the monthly and annual accounts; 
• Prepares and presents a plan of action to clear any existing accounting arrears;
• Analyses Financial Statements and Annual Reports and provides instructions to correct errors; provides feedback on RPD projects; 
• Directs the preparation of ad hoc reports; 
• Authorises transactions/vouchers. 

Human Resource 

• Provides leadership and guidance to the Unit’s staff through coaching, mentoring, training and motivating them towards achieving all goals; 
• Demonstrates the highest standards of ethical and moral conduct in order to promote confidence and trust in the output of the Unit; 
• Develops and manages performance by establishing and agreeing to goals and performance targets for each staff member; 
• Manages the welfare and development of staff members through the timely preparation of performance appraisals and feedback, and makes recommendations for appropriate training, as required; 
• Ensures that proper working conditions exist for the staff; 
• Participates in the recruitment, transfer, promotion, and cross-training processes for the Unit’s staff; 
• Ensures that all staff members have knowledge of and adhere to the policies, procedures and regulations of the Department. 

Stakeholder Relationship 

• Adheres to the established service excellence principles, standards and deliverables for the Unit; 
• Ensures that all staff members’ responsibilities, with respect to customer service, are respected, upheld and measured; 
• Monitors and verifies the adequacy and effectiveness of the Unit’s performance in relation to customer service responsibilities; 
• Performs any other related duties as assigned from time to time. 

Required Knowledge, Skills, and Competencies

• Excellent management, leadership and interpersonal skills. 
• Possesses high ethical conduct and integrity. 
• Competent in use of computer hardware with knowledge of relevant software applications.
• Critical thinking with developed analytical skills, as well as abilities to identify risk and any attendant levels of impact. 
• Proficient in preparation and analysis of financial statements and other accounting reports.
• An excellent knowledge of the RPD’s overall strategic plan and its responsibilities with respect to achieving its targets. 
• Teamwork. 
• Communication. 
• Excellent knowledge of: 
  • ? Accounting Principles and Practices as well as Public Administration 
  • ? the Government of Jamaica’s (GOJ’s) Accounting Standards 
  • ? the Financial Administration and Audit Act, (The FAA Act, FAA Act Regulations and FAA Instructions), other legislation, and relevant financial circulars 
  • ? the public expenditure policy environment and goals. 
• Good knowledge of related GOJ Financial systems. 
• Knowledge of related GOJ operations and Public Sector matters 
• Working knowledge of Public Finance Legal Framework and Public Finance Management Reforms. 

Minimum Required Qualification and Experience

• BSc Degree in Accounting/Management Studies with Accounting, or BBA Degree from an accredited university with four years related experience or 
• ACCA Level 2 along with four years’ related experience or 
• Asc. Degree in Accounting, MIND, along with a Diploma in Government Accounting (MIND) with four years’ related experience. 
• Supervisory experience would be an asset.

Special Condition Associated with the Job

• Traveling may be required. 
• There can be stress especially when meeting deadlines. 
• Extended working hours may be expected.

Please note that only shortlisted applicants will be contacted.