Manager, Debt Reconciliation (GMG/SEG 2)

JOB PURPOSE:

The incumbent has responsibility to manage the reconciliation function within the Debt Management Branch. In particular he/she will supervise a team of Reconciliation Officers and ensure the proper and timely reconciliation of the following.

• Debt service payment with the Accountant General and the Bank of Jamaica.
• External and domestic loan balances with the Accountant General.
• Audited financial statements as requested by creditors.
• Audit confirmation as requested by creditors
• Bank reconciliation of project accounts for which the Debt Management Branch has portfolio responsibility. 

KEY RESPONSIBILITIES:

To coordinate and prepare audit confirmation reports

• Coordinate and prepare audit confirmation reports; 
• Review creditors audited financial statements; 
• Examine data as recorded on CS-DRMS database to determine differences if any; 
• Consult with creditors and advise them of balances, interest rates and reconcile differences between audited statements and debt management records; 
• Prepare and sign off on audit confirmation report; 

To conduct semi-annual reconciliation exercise with creditors

• Request balances from creditors; 
• Examine accounts against CS-DRMS records to identify gaps if any;
• Resolve discrepancies and refer major issues to the Director;
• Reconcile and update CS-DRMS; 
• Reconcile and prepare reports for update on the CS-DRMS. 

To conduct reconciliation of debt service payments, external and domestic loan balances with Accountant General 

• Review the statements for outstanding balances of external and domestic debt, as submitted by the Accountant General, against CS-DRMS records.
• Reconcile with Accountant General and finalise statements for publication in the Financial and Revenue Estimates; 
• Review creditor statements; 
• Examine Accountant General and BOJ Statements to ensure that payments have been made; 
• Reconcile accounts and update the system. 

To conduct bank reconciliation of project accounts 

• Monitor the funding of accounts by funding agencies and the posting of bank statements to the system to ensure accuracy and completeness;
• Ensure that cheques drawn and encashed reflect authorised disbursements;
• Examine Reconciliation Summary and Details and identify and resolve any discrepancies/errors found until the reconciliation is balanced and free from error; 
• Advise the bank of errors in respect of items on the bank statement and follow up with the bank until errors are corrected; 
• Submit completed bank reconciliation statements to the Director, Debt Operations and copies to the Implementing Agencies for their records. 

To manage Unit and Staff in the achievement of the above mentioned strategic objectives 

• Participate in the development of the Unit’s corporate and operational plans and monitor the Unit’s achievement against them; 
• Manage the performance of the Unit including transferring skills, assigning work, setting priorities, setting evaluation criteria, monitoring performance and providing feedback to staff; 
• Ensure that all staff members are performing the range of duties/responsibilities appropriately and within allowable parameters and hold them accountable for their action; 
• Promote a work environment that encourages continuous learning and new skill development; 
• Identify requirements, recommend and ensure that appropriate training and development sessions are provided; 
• Provide appropriate training including on the job training and specific training for staff members; 
• Maintain effective working relationships with external and internal stakeholders and ensure that the unit provides a high level of service to them; 
• Participate in Management meetings to discuss developments in portfolio, build team work and develop synergy through shared information. 

REQUIRED COMPETENCIES:

• Integrity 
• Communication 
• Judgment 
• Problem Solving/Analysis 
• Interpersonal Skills 
• Judgment 
• Job Knowledge 
• Sound knowledge of Accounts and bank reconciliation 
• Good knowledge of relevant computer applications and spreadsheet.
• Knowledge of supervisory management 

QUALIFICATION & EXPERIENCE:

• Bachelor’s Degree in Accounting or Management Studies or equivalent qualifications. 
• Three years’ experience in a manual and/or automated bank reconciliation environment.

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.