Manager, Asset Management (GMG/SEG 3)

Key Responsibilities

To improve Asset Recovery and Asset Management

• Ensures that budgets for Business as Usual and Strategic Initiatives provide adequate funding of the Branch’s operations; 
• Monitors and manages Branch performance against financial and non-financial targets;
• Collaborates with the Directors of the Legal and Investigations Branch to develop and institutionalise the process for identifying potential forfeiture and recovery opportunities;
• Ensures that the location of all assets under FID management or supervision can be confirmed; 
• Ensures that there are systems in place to capture the costs of holding and maintaining assets at the asset levels; 
• Ensures the effective assignment of compliance functions to maximise the value-add from resources used; 
• Monitors and follows up all instances of non-compliance with Restraint, Forfeiture, Recovery or Pecuniary Penalty Orders; 
• Ensures that there is an effective Enterprise Asset Management system in place to ensure a focus on planned rather than emergency maintenance of assets; 
• Reviews monthly, quarterly and annual cost of holding analyses prepared by the Financial Analyst and takes action in line with delegated authorities. 

To provide Asset management Services to buildings and facilities that are under the control of the Asset Recovery Branch (ARD). 

• Provides critical input to development of the Department’s policies relating to risk management for the Assets under ARD’s control; 
• Monitors and reports on the achievement of scheduled maintenance and upgrading/replacement Plant, Property and Equipment (PP&E); 
• Ensures the Department’s Asset Management System accurately reflects the Assets managed by this Branch; 
• Maintains relationships with the utility companies, as necessary, to ensure that supplies of public utilities are sustained; 
• Champions energy conservation initiatives within the Department, to contain consumption and realize cost savings; 
• Collaborate with the Procurement Section in the development of tender documents and participates in evaluating tender documents; 
• Manages, with respect to Restrained/Forfeited/Recovered properties, the refurbishing and repairs of buildings and reinstatement projects for the Department island-wide to include:
  • Supervising and authorizing all repairs to infrastructure and facilities for the Department island-wide; 
  • Inspecting and validating work done to construct, renovate and maintain infrastructure;
  • Reviewing and certifying repairs to Civil works, Electrical, Sewage and Plumbing systems and perimeter fencing at locations island-wide; 
• Validates contractor completion reports. 

To manage and maintain an asset management system where all asset related data is accurately kept prolonging the lifecycle of the Asset and mitigate liability due to poor asset management. 

• Ensures effective training of Asset Management System, and emphasis on data quality;
• Ensures, on a periodic basis the branch’s operational plan, looking at the Assets scheduled for preventative maintenance and optimizes the plan; 
• Ensures there is framework (authorities/rules) in place to unify the Asset Management process; 
• Manages the vendor bidding process and ensures that Service Level Agreements are maintained; 
• Manages the Asset Management Section’s procurement needs and liaises with the Procurement Section to ensure that goods from suppliers are promptly checked against purchase orders in the Department’s accounting/inventory control system, goods received notes produced and items delivered to/for Assets or taken into storage. All discrepancies are promptly advised to the Procurement team; 
• Co-ordinates with the Accounts Payables and Cash flow management team in Finance to monitor the status of outstanding vendor invoices and prioritise as needed.

To support the development of a strong and capable organisation 

• Participates in the development of the Branch’s budget, corporate and operational plans and monitors the achievement of the branch; 
• Establishes performance and development goals for the Branch and manages the performance of the Branch and staff including transferring skills, motivating staff, setting performance targets, monitoring performance and providing feedback; 
• Ensures that recommended remedial action is taken for all business controls risks identified and agreed to in General Controls Review reports. 

Required Knowledge, Skills and Competencies

Core 

• Flexibility & Adaptability 
• Problem Solving & Critical Thinking 
• Stewardship Responsibility & Accountability 
• Communication 
• Teamwork 
• Emotional Intelligence 
• Relationship Building & Networking 
• Innovative Thinking 
• Results-Oriented 
• Change Leadership 
• Strategic Thinking 
• Team Leadership 

Knowledge 

• Excellent knowledge of Government’s Procurement Guidelines and Contracts Administration;
• Ability to interpret working drawings and designs; 
• Proficiency in the use of computer applications including Microsoft Office and AutoCAD;
• Excellent oral and written communication skills; 
• General knowledge of the fundamentals of artisan skills such as required in plumbing and electrical; 
• Sound knowledge of government’s asset management policies; 
• Working knowledge of Finance Administration and Audit Act (FAA Act); 
• Sound knowledge of office/stores/inventory management; 

Minimum Required Qualification and Experience

• Undergraduate degree or equivalent qualification in Civil or Mechanical or Electrical Engineering or equivalent qualification. 
• A minimum of six (6) years’ experience in engineering, facilities management or a related field, three (3) of which must be in a supervisory role. 
• Sound experience in contract administration and managing capital projects.
• Experience in the procurement of engineering related items. 
• Experience in dealing with matters of a confidential nature. 
• Previous experience of working as a Team Leader. 
• Experience of managing people, resources and activities to deliver strong outcomes. 

Special Conditions Associated with the Job

• Subject to Polygraph tests and Vetting (inc. background checks); 
• Must possess and maintain good physical abilities to perform in functional areas;
• Adhere/Maintain Critical deadlines for completion of projects; 
• May be required to work extended working hours, on weekends and public holidays;
• Ability to cope under pressured working conditions; 
• May come in direct contact with defendants and owners/occupants of forfeited/restrained property (Medium to high risk exposure); 
• Extensive travel across Jamaica with occasional overnighting.

Please note that only shortlisted applicants will be contacted.