Librarian (PIDG/LB 4)

Key Responsibilities

Management/Administration: 

• Plans, organizes and administers the operations of the Library; 
• Provides inputs for the Unit’s Strategic and Operational Plan and Budget; 
• Prepares Quarterly Reports and Special Reports on Library Service and Projects. 

Professional/Technical: 

• Assumes responsibility for the acquisition, organization and maintenance of the Reference Library collection at Headquarters, geared to meeting the information needs of the Ministry’s clientele and the public; 
• Catalogues and classifies incoming materials, including books, Ministry publications and periodical articles; 
• Ensures that the Ministry’s publications are deposited in the Library and maintained as a special collection; 
• Liaises with librarians in other Agencies and tertiary institutions to ensure that the Ministry’s Library collection supplements the information needs of students and other entities; 
• Establishes and maintains policies and procedures for the retrieval, delivery and dissemination of reference material to staff at Headquarters and Overseas Missions; 
• Produces and issues current awareness bulletins to inform staff of newly-acquired reference materials in the Library collection; 
• Conducts searches to source information on current affairs issues for staff; 
• Facilitates the delivery of information to students, the general public and other Agencies which require selective research material and information; 
• Conducts periodic audits of the Ministry’s Library Catalogue to identify materials that are overdue or missing; 
• Secures and maintains a collection of Ministry artifacts. 
• Implements and manages new technology to improve the operations and services of the Library. 
• Assists with the preparation of displays for special exhibitions hosted by the Ministry;
• Participates in the activities of the Government Libraries and Information Network of Jamaica (GLIN) and Special Libraries Network; 
• Performs any other related duties that maybe assigned from time to time. 

Required Knowledge, Skills and Competencies

• Organizational awareness - knowledge of the Ministry’s role and function. General awareness of Jamaica’s foreign policy; 
• Sound knowledge of the theories, principles and techniques of library and records management, including the Universal Decimal Classification System and Resource Description and Access (RDA) skills; 
• Knowledge of KOHA and other library automation software; 
• Good planning and organizing skills; 
• Excellent research skills; 
• Ability to communicate effectively in both oral and written format; 
• Strong customer service skills; 
• Familiarity with the provisions of the Access to Information Act; 
• Proficiency in the use of relevant Computer Applications (MS Word, Desktop Publishing, PowerPoint); 
• Knowledge of database management systems; 
• Knowledge of preservation of materials an asset; 
• Ability to conceptualize and mount Library expositions; 
• Knowledge of intellectual property and copyright law relative to document retention and production. 

Minimum Required Qualification and Experience

• First Degree in Library Science, Information Studies or related discipline;
• Certificate in Supervisory Management; 
• Five (5) years’ experience as a Librarian.

Please note that only shortlisted applicants will be contacted.