Legal Registrar

Key Responsibility Areas

Technical/Professional Responsibilities

• Develops and implements a system to secure documents from the point of origin.
• Acts as Librarian, keeping and monitoring legal volumes and ensuring that they are up to date.
• Establishes and monitors procedures for the receipt, recording, storage and retrieval of documents.
• Monitors and evaluates the effectiveness of operating procedures and recommends modification where appropriate.
• Manages the recording and filing of amendments.
• Prepares documents for issuing certified copies for internal and external users.
• Establishes systems to facilitate requests for information and copies of documents where appropriate.
• Implementing a systematic review and downgrading of security classified records in accordance with established guidelines and Government Security Regulations.
• Prepares periodic reports on activities and variances from plan.

Customer Service Responsibilities

• Maintains customer service principles, standards, and measurements.
• Identifies and incorporates the interests and needs of customers in business processes.
• Ensures communication of date/time arrangements for hearings and court procedures are timely executed.

Other Responsibilities

• Performs all other duties and functions as may be required from time to time.

Required Competencies

Core

• Strong analytical, investigative, and problem-solving skills.
• Strong report writing skills.
• Sound oral and written communication skills.
• Good planning and organisational skills.
• Good management and leadership skills.
• Strong customer relations and interpersonal skills
• High levels of integrity, professionalism, ethics, and ability to keep confidentiality.

Technical

• Expert knowledge of the Customs Act, its Regulations and customs administration.
• Good knowledge of the Laws of Jamaica.
• Working knowledge of the relevant computer applications and systems.
• Working knowledge of Customs activities would be ideal.
• Knowledge of Government’s Library and/or Archival Administration.

Minimum Required Education and Experience

• Diploma/Certificate in Public Administration, Records Management, Library/Archival Studies.
• One –two (1-2) years of relevant experience in the field of Records Management.
• Experience working in a legal environment would be advantageous.
• Working knowledge of Customs activities would be advantageous.
• Excellent knowledge of the provisions of the Access to Information Act, Data Protection Act.

Special Conditions Associated with the Job

• Work will be conducted in a typical office outfitted with standard office equipment.
• On-going exposure to dust from paper records.
• May be required to perform bending and lifting of boxes in search for archived records.
• May be required to travel to other areas of the organization to retrieve and extrapolate records for use by the legal team.