Job Purpose
Under the management of the Manager, Human Resource Management, the Human Resource Officer (Staffing) is primarily responsible for providing recruitment, people/staffing management support and advice to assigned Divisions in NEPA. This role will co-ordinate a range of tasks across the recruitment and people management functions, including but not limited to, shortlisting candidates, organizing interviews, acting, reassignment and service records management.
Key Responsibilities
Management/Administrative:
- Participates in the development of the Division’s Corporate/Operational Plans, Budget and Individual Work Plans;
- Represents Director/Manager at meetings, conferences, workshops and seminars;
- Prepares reports and project documents as required;
- Prepares and delivers Human Resource Management presentations as needed;
- Supports and maintains customer service principles, standards and measurements.
Technical/Professional:
- Co-ordinates the workforce planning processes for assigned Divisions by conducting analysis to determine workforce numbers, skills and needs to meet the objectives of NEPA;
- Co-ordinates the talent acquisition processes such as advertisement, assessment of applications, administering of assessment centre, arrangement of interview for a wide of posts/positions in NEPA;
- Assists the Manager, HRM, in the talent acquisition processes for positions at the senior executive management level;
- Conducts and provides assistance with shortlisting of candidates and preparing for and arranging interviews;
- Chairs interviews for assigned staffing levels or classifications/bands;
- Researches and develops submissions for the attention of the Manager, HRM to be presented at the Human Resource Executive Committee (HREC);
- Acts on the actions of the HREC by reviewing and preparing letters of offer, employment contracts, new employee packs for successful candidates and related HREC outcomes;
- Liaises with unsuccessful candidates to provide feedback where required;
- Reviews and collates recruitment paperwork, creates new employee personnel files (electronic and hard copy) and inputs new employee details into the MYHR+ platform;
- Liaises with the Finance and Accounts and ICT Teams to make on-boarding arrangements;
- Updates and maintains the people management/HR records of employees on matters such as establishment gaps, vacancy levels, salaries; and prepares associated management reports;
- Updates and maintains people management/HR records tracking employment history, promotions, transfers, salaries, etc.;
- Provides advice and information to management and employees on people management/HR personnel policies and procedures, including establishment level, appointment, acting arrangements, promotions, reassignment, compensation, equal opportunity, etc.;
- Generates workforce statistics, reports and analysis on recruitment activities, establishment, retention, diversity and related information, highlighting trends and current or emerging issues to inform senior executives in their decision making;
- Participates in enterprise bargaining talks where employees, management and unions discuss the development of specific work arrangements and conditions;
- Analyses the skills and qualities required for each job and provides feedback to the OD and Change Management Specialist to inform the development/revision of Job Descriptions/specifications and duty statements;
- Supports the implementation of organisational changes resulting from industrial relations legislation, revised organisational and classification structures or technological changes;
- Provides input and support to the development and maintenance of recruitment and establishment procedures, guides, resources and tools to support Divisions in related activities;
- Creates and maintains records in electronic formats, in line with records management requirements to ensure all required records are retained and can be readily accessed; Conducts and documents the employee onboarding and orientation interventions, ensuring new recruits are aware of their rights and responsiblities as NEPA employee;
- Assists with developing and maintaining the Job Enrichment and Succession Planning Programmes for NEPA;
- Models and demonstrates constructive working relationships and information exchange across NEPA;
- Supports the broader HRM&D Team concerning brainstorming, professional development initiatives and workload support, as required;
- Keeps current with emerging HR changes, legislative and industry requirements to deliver high level support.
Human Resource:
- Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
- Assists with the preparation and conducting of presentations on role of Division/Unit for the Orientation and Onboarding programme.
- The incumbent may from time to time be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.
Required Knowledge, Skills and Competencies
- Knowledge of the principles of public sector management;
- Sound knowledge of Human Resource Management principles and practices;
- Working knowledge of the Public Service Regulations;
- Excellent presentation skills;
- Working knowledge of statutes, legislation, regulations policies and procedures administered by the SHRMD;
- Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities;
- Ability to work independently and make sound and reasoned decisions;
- Advanced IT skills in relation to Word, PowerPoint, and Excel.
Minimum Required Qualification and Experience
- Bachelor’s Degree in Human Resource Development/Management, Management Studies, Public Sector Management, Public/Business Administration, or a related discipline;
- Three (3) years’ relevant experience in a Human Resource Management environment. OR
- NVQJ Level 5 in Human Resource Development/Management, Public Sector Managment, Public/Business Administration or a related discipline;
- Three (3) years’ related experience in a Human Resource Management environment in a large organization
Please note that only shortlisted applicants will be contacted.
