Human Resource Officer (Pension Administration) (GMG/AM 4)

Key Responsibilities

Administrative/Managerial: 

• Ensures that pensions/retirement documents are kept up-to-date, certified and are easily retrievable; 
• Advises on the interpretation of employment legislation and conditions of service;
• Provides administrative support in respect of all HR matters; 
• Keeps staff abreast of Human Resource policies and regulations and applies accordingly. Technical: 
• Prepares retirement schedule and ensures that it captures all prospective retirees;
• Ensures that Period of Service Records are prepared correctly and are readily available for submission to Pensions Branch; 
• Ensures all leave records are up-to-date to facilitate final preparation of vacation leave computation for submission to Pensions Branch; 
• Assists in co-ordinating and preparing submissions to the Management Committee meetings;
• Liaises with external Government entities about conditions of service for staff;
• Seeks approval from respective entity regarding retirement; 
• Advises staff on routine/simple pension matters, while referring more complex issues to Ministry of Finance and Public Service; 
• Prepares and submits documents for the processing of retirement benefits to the Pensions Branch; 
• Prepares schedules for long service award; 
• Prepares documents for submission to the Public Service Establishment Division on matters relating to pre-retirement leave and the linking of service; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent communication and interpersonal skills 
• Customer and quality focus 
• Teamwork and co-operation 
• Integrity 
• Compliance 
• Interpersonal skills 
• Change management 

Technical: 

• Initiative 
• Problem solving and decision making 
• Planning and organizing 
• Use of technology - Proficiency in the use of relevant computer applications (Microsoft Office)
• Excellent knowledge of the Pensions Act and Regulations 
• Knowledge of Human Resource Management techniques and practices 
• Good knowledge of Public Service Regulations and Staff Orders 
• Ability to exercise sound judgement and convictions of purpose 
• Ability to prioritize amongst conflicting demands and make rational decisions based on sound understanding of the facts in limited time 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Human Resource Management, Management Studies or Public Administration. 
• Minimum of three (3) years’ working experience in a related area in an organization of similar size and complexity 

Special Conditions Associated with the Job

• May be required to work beyond regular working hours.

Please note that only shortlisted applicants will be contacted.