Human Resource Officer (Information Systems)

Job Purpose
Under the direction of the Manager, Human Resource Management, the Human Resource Officer (Information Systems) is primarily responsible for managing the population and maintenance of HR information/data into ICT technical solutions/applications such as MyHR+ to foster efficient administration of service records, benefits administration and related accountabilities. 

Key Responsibilities

Management/Administrative 

• Participates in the development of the Division’s Corporate/Operational Plans, Budget and Individual Work Plans; 
• Supervises the preparation of reports to Director/Manager, Senior Executives and other relevant stakeholders; 
• Represents Director at meetings, conferences, workshops and seminars;
• Prepares reports and project documents as required; 
• Prepares and delivers Human Resource Information Systems presentations as needed;
• Supports and maintains customer service principles, standards and measurements. 

Technical/Professional: 

• Co-ordinates and maintains optimal function of the Organization’s internal HR Information Systems, which may include database management relating to MyHR+, the Public Employee Pension Administration System (PEPAS) and related systems; 
• Co-ordinates systems and procedures that govern the creation, updating and maintenance of discrete Human Resource records;
• Coordinates the preparation of the Agency’s official staff list by: 
  • Ensuring that post numbers are correct and correspond with the Executive Agencies Establishment Listing and other temporary approval directives; 
  • Ensuring that officers are related to their correct posts; 
  • Ensuring that all posts reflected/operating are approved by the Corporate Management and Establishment Branch (MoFPS); 
• Co-ordinates the updating of Service Records for the Agency’s staff in respect of:
  • Posts that have been reclassified; 
  • Salary regrading; 
  • Officers scheduled to proceed on retirement leave and other leave entitlements;
  • Officers who have been transferred or seconded; 
  • Officers who have resigned; 
• Reviews and submits documents to the Post Operation Committee (Ministry of Finance and the Public Service) for contiuned operation and reactivation of posts/positions;
• Partners with ICT Branch in the installation, implementation, modification, software and applications upgrades to meet changing business and technology; 
• Provides technical support, troubleshooting and guidance to HR employees;
• Plans and executes MyHR+ training and continous development initiatives to staff in the agency; 
• Monitors and evaluates the effectiveness of MyHR+ training initiatives and its continous implementation in the agency; 
• Collaborates with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases; recommends and implements solutions; 
• Manages permissions, access control, personalization, and similar system operations and settings for HR services users; 
• Establishes and maintains an ICT disk drive (“C” Drive) or related mechanisms for storage and accessing of key HRM&D documentation such as forms, templates, manuals and all versions of the agency’s job descriptions and specifications; 
• Serves as key representative and liaison among internal HRM&D, Finance and Accounts, ICT Branch and the Transformation Implementation Unit/MyHR+ concernning building the knowledgebase of MYHR+ solution, user support initatives and ongoing implementation of the solution; 
• Manages the migration of HR records to the GOJ enterprise-wide - MyHR+ in furtherance of centralized integration of employee information and payroll; 
• Compiles or assists with acquisition of complex data reports, summaries and logs requested by senior executives and HR staff. 
• Ensures system and user compliance with data security and privacy requirements;
• Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications; 

Human Resource: 

• Provides management and guidance through effective planning, delegation, communication, training, mentoring and coaching of high-performing accounting professionals who possess outstanding knowledge, experience, ethics, and integrity; 
• Evaluates and monitors the performance of staff under direct supervision and implements appropriate strategies; 
• Co-ordinates the development of individual work plans and recommends performance targets for the staff assigned; 
• Participates in the recruitment and training of staff of the Division; 
• Recommends succession initiatives, transfer, promotion and leave in accordance with established Human Resource Policies and Procedures; 
• Identifies skills/competency gaps and contributes to the development and succession planning for the Division to ensure adequate staff capacity; 
• Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews; 
• Ensures the wellbeing of staff supervised; 
• Effects disciplinary measures in keeping with established guidelines/practices.
• The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position. 

Required Knowledge, Skills and Competencies

• Knowledge of the principles of public sector management 
• Sound knowledge of Human Resource Management principles and practices
• Sound knowledge of Human Resource Information Systems principles and practices
• Working knowledge of the Public Service Regulations 
• Excellent presentation skills 
• Working knowledge of statutes, legislation, regulations policies and procedures administered by the SHRMD 
• Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities 
• Ability to work independently and make sound and reasoned decisions
• Advanced IT skills in relation to Word, PowerPoint, and Excel 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Human Resource Development/Management, Management Studies, Public Sector Management, Public/Business Administration, ICT or a related discipline; 
• Three (3) years’ related experience in a Human Resource Management/HRIS environment; 

OR 

• NVQJ Level 5 in Human Resource Development/Management, Public Sector Management, Public/Business Administration, ICT or a related discipline;
• Three (3) years’ related experience in a Human Resource Management/HRIS environment in a large organization. 

Special Conditions Associated with the Job

• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
• Will be required to travel locally and overseas to attend conferences, seminars, site visits and meetings. 

Please note that only shortlisted applicants will be contacted.