Human Resource Officer (GMG/AM 4)

Key Responsibilities

Management/Administrative 

• Contributes to the development of the Section’s Strategic and Operational Plan and Budget; 
• Prepares and submits performance and other reports relating to the achievement of targets for the JDF, as required, and ensures timely submission of all documents/information requested from the Section; 
• Maintains quality customer service principles, standards and measurements for the Section; 
• Develops Individual Work Plan based on strategic alignment with JDF’s and MNS’ Corporate/Operational Plan(s); 
• Represents the JDF at meetings, conferences and other fora as needed in relation to civilianized functions. 

Technical/Professional 

• Retrieves, records and collates all documentation relating to the recruitment and selection processes for the JDF; 
• Administers the Human Resource policies and procedures in keeping with the Staff Orders and the Public Service Regulations; 
• Co-ordinates recruitment and selection of staff for assigned Divisions and classification levels in the JDF; 
• Prepares circulars for job vacancies to be advertised internally or externally;
• Schedules and arranges interviews under the guidance of the Senior Human Resource Officer and based on the priorities of the JDF; 
• Assists with the administration of assessment tests; 
• Conducts reference checks on possible candidates; 
• Informs applicants of the outcome of interviews through the approved communication modes; 
• Updates and maintains the JDF’s Staff Lists on a continuous basis; 
• Assists with the processing of requests for job letters, references and other related services provided by the Section; 
• Prepares all related HR communiques and correspondence for review by the Senior Human Resource Officer; 
• Assists with the processing of requests for leave - sick, departmental, vacation, study, special, maternity and day release; 
• Monitors the maintenance of the Attendance Register for all Divisions/Sections/Units in the JDF, ensuring that all absences are duly recorded and approved; 
• Calculates and updates employee leave records – sick, departmental, vacation, study, special, maternity and day release; 
• Prepares updates for processing, and maintains employee benefits mechanisms, i.e. Sagicor Health Schemes, GOJ Bus Services, Motor Vehicle Concession, Staff Loans and related matters; 
• Co-ordinates administrative arrangements for panel interviews; 
• Co-ordinates the administrative arrangements for the hiring and appointment of staff, including the preparation of employment letters and the creation of personal files for new staff; 
• Participates in orientation exercises for new staff; 
• Makes arrangements for medical examination upon permanent appointment; 
• Assists with the maintenance of the JDF’s Human Resource Management Systems, including the E-Census and the Public Employee Pension Administration System (PEPAS); 
• Assists in uploading Historical Service Credit Records to the PEPAS; 

Human Resources 

• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals; 
• Prepares and conducts presentations on role of Division/Unit for the Orientation/Onboarding programme; 
• Performs all other related duties and functions as may be required from time to time. 

Required Knowledge, Skills and Competencies

Core 

• Oral and Written Communication 
• Customer & Quality Focus 
• Teamwork & Cooperation 
• Integrity 
• Compliance 
• Interpersonal Skills 
• Change Management 

Technical 

• Knowledge of Human Resource Management principles and practices;
• Knowledge of HRM Policies and Procedures; 
• Knowledge of Onboarding and Orientation mechanisms; 
• Knowledge of the Public Service Regulations; 
• Good knowledge of statutes, legislation, regulations, policies and procedures administered by the SHRMD; 
• Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities; 
• A strong sense of trust and a high level of confidentiality and integrity;
• Strong interpersonal, communication and relationship building skills with ability to consult and provide advice to all levels of the organisation; 
• Ability to work independently and contribute effectively as a team member to achieve goals 
• Strong organisational and time management skills, with an ability to prioritize and manage workload, meet deadlines and adapt to changing circumstances;
• Ability to identify issues and propose solutions; 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences; 
• One (1) year experience in a Human Resource Management/Development environment.

Special Conditions Associated with the Job

• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
• May be required to travel locally to attend conferences, seminars and meetings. 

Please note that only shortlisted applicants will be contacted.