Human Resource Officer (GMG/AM 4)

Key Responsibilities

Management/Administrative: 

• Participates in the development of the Unit Operational and Work Plans;
• Ensures that Leave regulations are properly applied and the necessary Laws are adhered to; 
• Supervises the development and maintenance of employee records to facilitate easy retrieval and decision making; 
• Coordinates the work of the Human Resource Management Information System; 

Technical/Professional: 

• Facilitates the calculation, updating and maintenance of vacation leave computation within the Ministry and the Local Authorities; 
• Oversees the processing of Leave applications (Vacation, Maternity, Accumulation, No Pay, Sick and Departmental); 
• Ensures the HRMIS is efficient and reliable; 
• Directs the updating and maintenance of retirement register; 
• Seeks approval for special sick leave for staff in both the Ministry and Local Authorities from the Chief Medical Officer; 
• Verifies staff members vacation leave accumulation and payment in lieu of leave for officers in both the Ministry and Local Authorities; 
• Checks leave eligibility for officers who have been re-assigned or transferred to the Ministry; 
• Ensures submission of vacation, sick and departmental leave information to Ministries/Departments and Local Authorities; 
• Checks pension documents to ensure conformity with the Pensions Act;
• Ensures the updating and maintenance of period of service records for staff members;
• Directs and administers the updating of vacation leave computation for staff members;
• Provides guidance/support to pre-retirees; 
• Identifies and advises employees attaining age fifty-nine (59) years; 
• Oversees the preparation and timely submission of pension documents to the Ministry of Finance and the Public Service; 
• Provides guidance/support/training to the Local Authorities and Agencies on leave administration; 
• Verifies vacation leave computation for staff members within the Local Authorities and the Ministry; 
• Ensures the preparation of vacation leave computation for the staff and seeks verification on the quantum of from the from the Ministry of Finance and the Public Service (Strategic Human Resource Management Division); 

Human Resource: 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiate corrective actions wherever necessary, to improve performance and/or established personal and/or organizational goals; 
• Participates in the recruitment of staff for the Division and recommends transfers, promotion, termination and leave in accordance with established Human Resource Policies and Procedures; 
• Develops and implements in collaboration with the Human Resource Department, a programme of Succession Planning for the Division to facilitate continuity and the availability of required skills and competencies to meet the needs of the Division; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Ensures the welfare and developmental needs of staff in the Division are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
• Performs other such duties and responsibilities as may be determined from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent interpersonal skills. 
• Excellent oral and written communication skills 
• Excellent leadership skills; 
• Good integrity/ethics exercised in the performance of duties. 

Functional: 

• Excellent knowledge of the Public Service Regulations and Pension Act;
• Proficiency in the use of relevant computer applications; 
• Sound problem-solving and organizing skills. 

Minimum Required Qualification and Experience

• First Degree in Management Studies or Public Administration; 
• Experience in Pension AND Leave Administration and Records Management;
• Three (3) years experience in the related field. 

Special Conditions Associated with The Job:

• Pressured working conditions; 
• Travel to the Ministry of Finance and Local Authorities. 
• Critical delivery deadline

Please note that only shortlisted applicants will be contacted.