Human Resource Officer

Key Responsibilities

• Prepares Office of the Services Commissions (OSC) quarterly reports by: 
  • Gathering and collating information from files/databases; 
  • Consulting with Directors to ascertain or verify information; 
  • Submitting report to Director, HRM&D for review and ratification; 
• Assists in the implementation of activities and programmes as managed by the Division by: 
  • Liaising with the relevant stakeholders to make the necessary arrangements to facilitate hosting of activities and programmes; 
  • Participating in the planning of the programmes to be executed; 
  • Liaising with the Corporate and Liaison Services Division regarding the procurement of goods and services; 
  • Facilitating the communication of information in respect of the programmes to relevant stakeholders; 
  • Attending meetings; takes, prepares and disseminates Minutes, as required by Directors; 
  • Maintaining records of the activities conducted during implementation of programmes; 
  • Verifying that relevant reports are prepared at the end of each programme; 
• Provides support to the Division’s Directors in the preparation of special events, such as workshops, seminars and other activities by: 
  • Conducting research, as needed, to implement events; 
  • Collating information, as required, to successfully host special events; 
  • Co-ordinating logistics for events, such as décor arrangements and protocol considerations; 
• Liaise with the Public Procurement Branch in the procurement of equipment, furniture, stationery and any other items required for the efficient functioning of the Division; 
• Develops monitoring tools and mechanisms to aid in the monitoring of the Division’s budget and expenditure; 
• Monitors the Division’s expenditure by ensuring that expenses incurred are committed in accordance with budgetary allocations; 
• Provides assistance regarding payment to clients/suppliers by: 
  • Collecting and submitting invoices for payment; 
  • Following up with the Corporate and Liaison Services Division and the Office and the Prime Minister; 
  • Advising clients/suppliers after receiving the Settled Report; 
• Assists with the processing of incoming and outgoing correspondence; 
• Assists with updating and resolving matters on the MyHR+ platform; 
• Assists with the scanning and uploading of personal files to the MyHR+ platform; 
• Manages the distribution and proper filing of news bulletins and circulars; 
• Manages the requests for and prepares job letters; 
• Manages the processing of identification cards for the Ministry’s employees; 
• Prepares correspondence on behalf of the Directors; 
• Researches and compiles information on behalf of the Director, as requested;
• Prepares Individual Work Plans; 
• Responds to official enquiries about the work of the Division and, where necessary, refers these enquiries to the appropriate officers; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills 
• Good problem-solving and decision-making skills 
• Good planning and organizing skills 
• Teamwork and co-operation 
• Flexibility and adaptability 
• Ability to use own initiative 
• Integrity 
• Good interpersonal skills 

Technical: 

• Knowledge of accounting principles 
• Excellent typing and note/minute taking skills 
• Excellent customer and quality focus 
• Good research and analytical skills 
• Able to work well with creative people and diverse groups 
• Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Human Resource Management, Management Studies, Public/Business Administration, or its equivalent from an accredited tertiary institution;
• Training in Microsoft Excel would be an asset; 
• Two (2) years’ experience in a Human Resource Management environment. 

Special Conditions Associated with the Job

• There can be high pressure when deadlines are to be met; 
• May be required to work beyond normal working hours and on weekends. 

Please note that only shortlisted applicants will be contacted.