Health Records Clerk (HTAC/HRT 1) - Black River Hospital

Minimum Required Education and Experience:

• Four (4) CXC/GCE subjects at the ordinary level including English Language, Biology and Mathematics 
• Two (2) years’ experience at a clerical level within a public sector organization 

Required Knowledge, Skills & Competencies:

• Knowledge of the methods, procedures, practices, rules and regulations related of health data collection. 
• Knowledge of Computer Applications. 
• Ability to analyze statistical reports and make recommendations 
• Good interpersonal and oral communication skills 
• Good conflict resolution skills 
• Excellent time management skills 
• Excellent customer service skills 
• Confidentiality 
• Team player 

Key responsibilities will include:

Technical/Professional 

• Checking the master index, casualty registration index and Patient Administration System to see if patient has been seen previously at hospital before assigning a medical record number. 
• Collecting all records from the Emergency desk to complete examination and confirmation on the patient administration system for hospital monthly statistical report. 
• Assembling records after registration of patients before referring patients to the Cashier. 
• Educating patients on the importance of keeping their appointment date and taking the appointment card when returning to the clinic. 
• Preparing for the clinic by ensuring that all health records for patients to attend on a particular date be retrieved before the date of the clinic. 
• Ensuring that out guides are placed in the file for each record retrieved.
• Filing laboratory and x-ray results in the appropriate health records and adds continuation sheets to records if needed the day before clinic. 
• Ensuring that all the health records needed for the clinic are found before the day of the clinic. 
• Completing an inventory for all the records retrieved for the clinic and places a check mark beside the records that are found.
• Preparing numbers to be issued to patients on arrival at the clinic so as to maintain order in the waiting area. 
• Maintaining of appointment systems 
• Maintaining of all methods, systems and policies which enhances efficient running of the Department 

Special conditions associated with the job:

• Maintenance of confidentiality of patient records 
• Working on weekends when necessary 
• Climbing to retrieve patient records 
• Possible dust hazard 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.