General Journal Officer (FMG/AT 1)

Job Purpose

The General Journal Officer is responsible for assisting and ensuring the preparation of monthly Financial Statements and the Annual Appropriation Account in accordance with the Financial Administration and Audit (FAA) Act, its regulations and instructions. The incumbent is also responsible for preparing and posting Journal Vouchers, as well as preparing and maintaining Subsidiary Ledgers in respect of advances and deposits. 

Key Responsibilities

To properly and accurately prepare and post Journal Vouchers: 

• Receives documents and prepares/facilitates the preparation of Journal Vouchers for the following: 
  • Expenditures for the missions overseas 
  • Expenditure adjustments 
  • Advance adjustments 
  • Advance clearance 
  • Deposit account entries 
• Ensures proper filing of Journal Vouchers according to the number sequence assigned. 

To maintain up-to-date Subsidiary Ledgers containing the details of all individual transactions in respect of advance paid/recovered, as well as deposits received/disbursed:

• Abstracts details of transaction from relevant supporting documentation e.g. bills invoices, claims, receipts etc., and post to the relevant subsidiary ledgers;
• Reconciles the Subsidiary Ledger totals with the financial control total from Government Financial Management Systems (GFMS). 

Required Knowledge, Skills and Competencies

Core: 

• Good interpersonal and customer service skills; 
• Ability to work in team and on own initiative; 
• Attention to detail; 
• Good oral and written communication skills; 
• Ability to work under pressure. 

Technical: 

• Knowledge of established accounting principles and practices; 
• Ability to analyze and solve accounting problems; 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). 

Minimum Required Qualification and Experience

• AAT Level 1; or 
• ACCA-CAT Level 1/Level A; or 
• Certificate in Public Administration, UWI; or 
• Certificate in Management Studies, UWI; or 
• Diploma in Business Administration/Studies from a Community College; or
• NVQJ Level 1, Accounting; or
• Certificate in Accounting from an accredited University; or 
• Certificate in Government Accounting Level 1; or 
• Completion of first year in B.Sc. Degree in Accounting/Management Studies with Accounting, or BBA Degree at an accredited University; or 
• Completion of first year of ASc. Degree in Accounting/Business Administration/Business Studies from an accredited tertiary institution. 

Please note that only shortlisted applicants will be contacted.