General Accounting Supervisor (FMG/AT 3)

Job Purpose

The incumbent has primary responsibility for managing the operation of the remittance service, ensuring that remittances are paid out in the accordance with the contractual agreements entered into with the Postal Corporation of Jamaica’s Business Partners and in keeping with the Bank of Jamaica’s Regulations. 

The incumbent is also responsible for providing oversight to officers delivering remittance services, accounting for revenue from all commercial ventures (wholly, owned or joint). The General Accounting Supervisor is also responsible for ensuring the accuracy and completeness of information gathered and recorded in the Accounting System, in keeping with the Accounting Policies and Procedures of the PostCorp. 

Key Responsibilities

Management/Administrative: 

• Directs the work of the Section, including overseeing the creation of the Section’s Corporate and Operational Plans and Budgets and monitoring the Section’s achievement against them; 
• Participates in the development of the Department’s Corporate/Operation Plan and strategies; provides the Management Team with sound financial advice; 
• Develops the Unit’s plans to reflect the operational objectives/target/goals for the Unit;
• Collaborates with direct supervisor in the preparation of Individual Work Plans for signing and submission; 
• Advises the Director of Finance on the financial performance of the Department and on its financial status; 
• Advises the Senior Director/Management Team on the cost of each postal product;
• Compares operational costs against revenue and makes recommendations for increase, where necessary. 

Technical/Professional: 

• Ensures the pay-out of remittance to beneficiaries from all Post Offices islandwide in adherence with all agreements and regulations; 
• Processes the Cash Float received from Alliance Investments; 
• Monitors electronic reports or other database to ascertain when 50% of location float has been expended; 
• Ensures that all locations are adequately funded to provide remittance services thereby preventing any cash outage occurrences; 
• Prepares Monthly Commission Statement/Invoice; 
• Acts as the PostCorp Remittance Compliance Officer; 
• Conducts the compliance review of payments operations; 
• Reconciles the T-Epins sales, Main Registered Section (MRS) and Value and Nil Value items; 
• Requests Zip Mail payments from the Post and Telecommunications Department;
• Replenishes float accounts of locations meeting usage threshold, using established and predetermined distribution channels; 
• Resolves any discrepancies related to transactions; 
• Liaises with representative of Remittance Agent, as required, to facilitate the efficient operation of services; 
• Reviews transaction documents to ensure compliance with Anti-Money Laundering procedures; 
• Reviews pay-out history to make adjustment to location float; 
• Prepares performance report and cash float reconciliation report; 
• Reviews return copies of transaction documents; 
• Disburses funds to T-Epins PC locations; 
• Processes JUTC, Bill Express and T-Epins lodgments;
• Prepares Location Cash-out Reports, E-pins Reconciliation Report Main Registered Section (MRS) Epin Reconciliation Report; 
• Analyzes reconciliation of cash distribution and pay-out report and prepares report;
• Ensures that locations are provided with adequate stationery supplies. 

Human Resource Management: 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and or initiates corrective action, where necessary to improve performance and or attain established personal and/or organizational goals through the development of Work Plans; 
• Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures; 
• Collaborates with the Human Resource Division, assists with the development and implementation of a succession planning programme for the Division/Unit to facilitate continuity and the availability of required skills and competencies to meet the needs of the Division; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Ensures the welfare and developmental needs of staff in the Division/Unit are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Integrity 
• Good oral and written communication skill 
• Good interpersonal skills 
• Good problem-solving and decision-making skills 
• Ability to use own initiative 
• Adaptability 
• Customer and quality focus 
• Teamwork and co-operation 
• Goal/Results oriented 
• Compliance 
• Good planning and organizing skills 
• Analytical thinking skills 

Functional/Technical: 

• Financial and business acumen 
• Managing external relationships 
• Methodical 
• Impact and influence 
• Use of technology 
• Technical skills 
• Knowledge of Accounting Principles and Practices, as well as Public Administration
• Knowledge of GOJ Budget preparation process (as well as experience)
• Knowledge of the GOJ’s Accounting Standards 
• Knowledge of the Financial Administration and Audit (FAA) Act and Regulations
• Knowledge of the Post Office Act 
• Knowledge of the PostCorp’s products and services 
• Knowledge of the Public Bodies and Management Accountability Act 
• Knowledge of negotiation principles and practices 
• Knowledge of Government procurement policies 
• Knowledge of proficient in Computer Application (Microsoft Suite; Excel, Access, Word)
• Knowledge of Accrual Accounting Principles, International Financial Report Standard requirements 
• Knowledge of Management Accounting Principles 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT level C/Level 3; or 
• ACCA Level 1; or
• NVQJ Level 3 Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc Degree in Business Studies/Business Administration from an accredited tertiary Institution; or 
• ASc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND Government Accounting Levels 1,2 & 3; or
• BSc Degree in Accounting or Management Studies with Accounting; or
• BBA Degree; or 
• Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above 

Special Condition Associated with the Job:

• Required to travel to postal point across the island. 

Please note that only shortlisted applicants will be contacted.