DUTIES & RESPONSIBILITIES:
The position of Fund Accounting Specialist, is required to perform a variety of tasks including, but not limited to, the following:
Accounting and Financial
- Establish and maintain current restricted fund reports including beginning and ending balances, income and disbursements for all restricted funds.
- Reconcile all restricted bank account balances against the restricted funds monthly and submit to the Financial Controller timely for approval. Follow up with all differencesin a timely manner. Escalate all significant discrepancies to the Financial Controller and Vice President - Finance and Business.
- Assist the Financial Controller with the annual external audits, including providing all required audit schedules and information to the auditors as directed by the Financial Controller.
- Prepare annual financial reports for all restricted funds. Assist with all other financial reports required under all of the MOUs. Assist with any ad hoc reports.
- Review all funds disbursed from restricted accounts to ensure they are consistent with the MOUs. Report any discrepancies immediately to the Financial Controller and the VP Finance & Business.
- Analyze financial transactions to ensure that they are correctly posted, and financial and other reports required by relevant stakeholders, including the Donors and other internal departments, are an accurate representation of restricted account.
- Promote accountability through accurate posting of financial data and correctly coding of expenses in the financial system. Coordinate with the various areas of the University, to ensure transactions are properly recorded and agreed to the grant/contract agreement.
- Assist in coordinating the budgeting process and detail for assigned grants.
- Resolve accounting and reporting issues as necessary; prepare monthly budget-versus actual status reports for use by the relevant stakeholders; identify issues, concerns and problems and communicate with Financial Controller and Vice President, Finance and Business.
Compliance
- Obtain copies and have a working knowledge of all restricted fund MOUs
- Stay abreast of policies, regulations and procedures concerning fund accounting.
- Assist with the development of internal controls and policies and procedures involving restricted funds. Implement and monitor internal control procedures and ensure compliance with the MOUs and Donor specifications.
Other Responsibilities
- Provide back-up assistance for the Financial Controller in the assigned areas as needed.
- Assist with the development and documentation of business processes and accounting policies to maintain and strengthen fund accounting internal controls within UB.
- Provide advice on all Grant, Funds and Endowment matters to the Financial Controller and Vice President - Finance and Business where needed.
- Perform all duties and functions necessary to maintain the integrity and accountability of Fund Accounting within the Finance Area.
- Assist other Departments regarding the areas of responsibility as required.
Knowledge, Skills and Abilities:
- Experience in Fund accounting a plus
- Strong communication and computer skills
- Strong attention to detail
- Strong administrative skills
- Strong leadership and supervisory skills
QUALIFICATIONS:
- Bachelor’s degree in accounting, Master’s Degree a plus
- CPA/CA qualification a plus
- 5 years’ work experience in an accounting environment
Requested Information:
Interested applicants should submit the following electronically to the Human Resources Department Application Portal (Use the Position Listing to select the job opening). The following documents are required to complete the application:
- A cover letter of interest (highlighting work experience and accomplishments relevant to the position);
- Current Curriculum Vitae/Résumé;
- Copies of Qualifications and Certificates;
- At least three (3) written professional references.
The above statements are intended to describe the general nature and level of work to be performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the Fund Accounting Specialist.
