Expenditure Management Officer (FMG/AT 2)

 Back to listing
Organisation
Ministry of Foreign Affairs and Foreign Trade
Reference
VAC-54833
Contract Type
Full-Time
Industries
Accounting & Finance
Location
Kingston
Salary & Benefits
$1,711,060 - $2,301,186 per annum
Date Posted
25/11/2024
Expiry Date
12/12/2024
The incumbent manages financial commitments, monitors vote balances, updates the Commitment Module, reviews invoices, and generates reports on uncommitted votes, undischarged commitments, and unpaid invoices.

 

Job Purpose

Under the direct supervision of the Director of Management Accounts, the incumbent is responsible for recording commitments for goods and services made on behalf of the Ministry and its Missions overseas, in keeping with the budgetary allocation of the Ministry and discharging these commitments when the goods and services have been delivered and funds are available.

 

Key Responsibilities

  • Reviews unexpended vote and processes requests for commitments from Programme Managers; 
  • Checks uncommitted vote on GFMS to ascertain if resources are available to cover Purchase Orders; 
  • Codes, commits and dispatches commitment requisitions; 
  • Records data in commitment register; 
  • Assists with monitoring warrant balances to ensure adequacy of resources and makes funds available to meet invoices and claims approved for payment; 
  • Ensure that the Commitment Module for the Missions are updated daily;
  • Checks coding of “invoices” received from procurement and Office Service Management and other departments; 
  • Reviews Work-in Progress and advises Director, weekly, of Commitment Requisition Orders to be committed and commitments not discharged for lack of funds;
  • Generates monthly report of uncommitted vote, undischarged commitments and unpaid invoices (accounts payable) for each programme; 
  • Performs any other related duties that may be assigned from time to time. 

 

Required Knowledge, Skills and Competencies

  • Comprehensive knowledge of government accounting principles and practices;
  • Good interpersonal and customer service skills; 
  • Ability to work in teams; 
  • Working knowledge of relevant computer applications; 
  • Sound knowledge of the FAA Act. 

 

Minimum Required Qualification and Experience

  • AAT Level 2; or 
  • ACCA-CAT Level B/Level 2; or 
  • NVQJ Level 2, Accounting; or 
  • Certificate in Accounting from an accredited University; or 
  • Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
  • ASc. Degree in Business Studies/ Business Administration/Management Studies; or
  • ASc. Degree in Accounting from the Management Institute for National Development (MIND); or 
  • Certificate in Government Accounting Level 2.

 

 

Please note that only shortlisted applicants will be contacted.

Ministry of Foreign Affairs and Foreign Trade
    • Register and Apply
    Log In and Apply

    Please fill in the form, upload your CV to complete your application. You will also register during this process to enable you to log in track your application and setup Job Alerts.
    By submitting this form you agree to our terms of use
    Register & Apply

    You may also be interested in...
    Security/Watchman - Kingston
    Posted by National Works Agency
    The incumbent ensures accurate logging of visitors, vehicles, and equipment, maintains visitor registers, provides courteous advice, and upholds entry protocols with professionalism and attention to detail.
    Salary & Benefits: $969,653.00 per annum Town/City: Kingston
    View Details
    Field Investigation Technician - Kingston
    Posted by National Works Agency
    The incumbent calibrates and maintains sampling equipment, collects and labels samples, conducts field tests, records results, adheres to safety standards, and utilizes Microsoft Office tools effectively.
    Salary & Benefits: $2,190,302.00 per annum Town/City: Kingston
    View Details
    Senior Finance Officer - Kingston
    Posted by National Works Agency
    The incumbent oversees payroll management, maintains accurate records, ensures statutory compliance, resolves salary queries, and coordinates funding and certifications, demonstrating integrity, time management, and communication skills.
    Salary & Benefits: $3,501,526.00 per annum Town/City: Kingston
    View Details
    Tour Ticket Sales - Nassau, Bahamas
    Promote and sell local excursions to passengers at the Nassau Cruise Port. Educate guests on activities, process bookings, and provide excellent customer service. Sales or tourism experience preferred. Hours 9:00-12:00 Daily when ships arrive.
    Salary & Benefits: $30 per hour Town/City: Nassau, Bahamas
    View Details
    Storekeeper (PIDG/RIM 2) - Kingston
    Posted by Ministry of Tourism
    Under the direct supervision of the Director, Administration and Asset Management, the incumbent is responsible for the efficient management of the Ministry’s stores and ensures that adequate goods are available for the Ministry’s daily operation.
    Salary & Benefits: $1,711,060 – $2,301,186 per annum Town/City: Kingston
    View Details