Executive Secretary 1 (OPS/SS4)

KEY RESPONSIBILITY AREAS

• Provides secretarial services to the Head of Technical Services, the Chief Medical Officer by handling a wide variety of situations and conflicts
• Handles large volume of confidential information, queries, request and complaints from internal and external clients requiring prompt and urgent attention
• Schedules appointments and brief the Chief Medical Officer before the scheduled    meetings
• Takes notes and arranges activities relating to reviews and meetings
• Composes letters and memoranda from general instructions and answer routine correspondence
• Liaises with the Chief Medical Officer and members of staff and other officers
• Interviews visitors and callers to determine the nature of enquiries and route to the relevant officers for attention
• Handle incoming/outgoing correspondence for necessary attention or action
• Performs any other related duties that may be assigned from time to time

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• A qualified and competent secretary
• Diploma in Secretarial Studies
• Successful completion of the Certificate in Administrative Management Level 2 (CAM 2) course for secretaries conducted by the Management Institute for National Development
• Five (5) years secretarial experience

The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.