Job Purpose
Under the general direction of the Senior Director, Treasury Systems, the Director Monitoring and Evaluation provides organizational leadership in the development and maintenance of an effective monitoring and evaluation framework.
The incumbent is expected to focus on the CTMS environment issues that may be affecting implementation success throughout the MDAs. This includes PFM related policies, use for CTMS tools, other Treasury financial systems and initiatives and projects initiated by the Treasury.
Key Responsibilities
Technical/Professional:
- Contributes to the collaborative process with Divisional Heads to improve, develop and implement GOJ treasury systems;
- Leads, designs and implements efficient organizational performance measurement systems that facilitate accurate, reliable information collection, analysis and reporting;
- Develops overall organizational performance measurement framework, linking conceptual models to programme monitoring and evaluation and identifying strategies and models for replication;
- Facilitates timely monitoring and measurement of changes in programme conditions that are taken into consideration in planning, assessing impact and reporting on progress;
- Reviews monthly rating reports from the monitoring and evaluation team, and liaises with the accountable MDAs to ascertain the nature of the issues, financial systems or accounting related and provide the necessary recommendations;
- Develops and implements specialized support plan to assist MDAs in overcoming systemic challenges;
- Guides the process of ensuring that entities’ performance is systematically monitored and data on key indicators are collected, analyzed and reported;
- Leads in the capacity development of the team through training and technical assistance, so as to ensure accurate data collection and reporting;
- Leads the monitoring and evaluation activities throughout the MDAs;
- Develops and implements the M&E framework and strategies;
- Facilitates the documenting of findings and recommendations arising from M&E activities and follows through to ensure that these recommendations are implemented;
- Co-ordinates effective dissemination of findings, conclusions, recommendations arising from monitoring and evaluation activities, to intended audience, with a view to improving the programme design policy and strategy and contributing to wider learning;
- Provides recommendations for modifications to enhance the GFMS software and assists with testing the new or modified functions, as well as conducts user, acceptance testing;
- Develops and implements compliance framework as a means of ensuring that GoJ financial management policies and procedures are properly interpreted and implemented;
- Participates in the organization’s strategic planning process, specifically regarding programme planning;
- Collaborates with IT to review and modify, if necessary, current data and reporting systems;
- Participates in the implementation of special projects.
Management/Administrative:
- Plans, organizes and directs the work of the Branch;
- Supports the Principal Director in the development of the Branch’s component of the corporate and operational plans and work plans and budgets, and monitoring the Branch’s achievement against them;
- Represents the organization at conferences, symposiums/seminars/workshops and meetings;
- Conducts periodic reviews of supervisees in accordance with Work Plans;
- Conducts final assessment of supervisees based on performance assessment criteria and prepares performance report;
- Develops and manages the performance of the Branch and its staff, including transferring skills, motivating staff, setting performance targets, monitoring performance, providing feedback to staff and arranging for training;
- Ensures that the supervisees have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
- Co-ordinates and supervises the activities of supervisees to ensure completion of assignments, as well as compliance with established systems and procedures;
- Utilizes management tools such as succession planning/training, job rotation and job enrichment to motivate and empower employees;
- Conducts regular staff meetings and ad-hoc meetings, as necessary, to discuss job scheduling and any other issues/problems that impact the Branch, so as to provide solutions to achieve objectives;
- Maintains effective working relationships with external and internal stakeholders and clients, ensuring that the Branch provides a consistently high level of service to them;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
- Strategic management - Possess the ability to plan and set realistic objectives and develop a course of action to manage and achieve organization’s goals;
- Leadership - Excellent leadership and people management skills;
- People management - Possess the ability to select and develop employees through training, mentoring and job rotation;
- Problem-solving and analysis – Possess the ability to identify and analyse work related problems and generate innovative or appropriate solutions;
- Communication – Possess excellent written and oral communication skills;
- Initiative – Ability to exercise initiative and sound judgment;
- Integrity – Possess the ability to act within guidelines, honesty, conduct business transactions, and treat these in a confidential manner;
- Interpersonal skills – Possess the ability to interact co-operatively with others and to build long term internal and external relationships; extensive network of professional contacts in government;
- Time Management – Superior time management skills with respect to setting priorities and managing multiple workflows against tight deadlines;
- Strong research and analytical skills;
- Sound knowledge of computer applications;
- Possess and exercise high integrity and ethical standards;
- High attention to detail/ focus;
- Sound knowledge of the GoJ planning and policy setting process;
- Thorough knowledge of the project management;
- Working knowledge of Human Resource Management practices.
Minimum Required Education and Experience
- Bachelor’s Degree in Business Administration, Computer Science or Information Systems or equivalent qualification;
- Five (5) years’ experience in a similar role, including two (2) years at a management level;
- Experience in strategic planning approaches, including the logical framework approach;
- Experience in conception and management of Information Management systems, M&E methods and approaches, planning and implementation of monitoring systems, and training for M&E development and implementation;
- Extensive experience in Government accounting and fiscal operations.
Special Conditions Associated with the Job
- Working under pressure with numerous critical deadlines;
- Managing multiple complex assignments;
- Required to work beyond normal working hours;
- May be required to travel both locally and oversees on official work-related business;
- Frequent meetings.
Please note that only shortlisted applicants will be contacted.
