Director Final Accounts and Reporting (FMG/PA 3)

Job Purpose

Under the general direction of the Principal Finance Officer, the incumbent is responsible for the preparation of the accounts of the Ministry and all its Divisions on an accrual accounting basis and for the timely submission of accurate and complete monthly and annual financial statements to the Auditor General and the Permanent Secretary. 

Key Responsibilities

Management/Administrative: 

• Assists in the development and updating of objectives and strategies of the Division’s Strategic/Operational Plan; 
• Participates in the quarterly evaluation of the performance of programme managers in achieving the objectives and strategies in the Strategic/Operational Plan; 
• Advises the Permanent Secretary, Minister, and Director General on the financial performance of the Ministry and its financial status; 
• Provides expert advice and specialist assistance to programme managers, as required;
• Prepares Progress, Annual, Special and other reports, as necessary; 
• Represents Minister, Permanent Secretary at meetings, conferences, workshops and seminars, as required 

Technical/Professional: 

• Manages the preparation of the accounts of the Ministry and its Divisions, namely its Recurrent, Capital A, Capital B and Deposits accounts; 
• Reviews reports and accounts submitted by various Divisions/projects, which are in receipt of Imprest or other advance, checking conformity to the requirement of the FAA Act and other relevant stipulations; 
• Prepares relevant and requested reports for international bodies and funding Agencies according to stipulated standards; 
• Ensures that financial statements are supported by adequate notes, where required, by the requisite accounting standards; 
• Conducts training sessions and on-the-job training, as required; 
• Responds to queries and provides information in relation to financial statements;
• Reviews financial statements for inclusion of adequate notes, where required, by the requisite accounting standards; 
• Ensures officers in the Unit and the relevant Departments are provided with up-to-date copies of the FAA Act, Regulations, Instructions, MOF Circulars, Accounting Manual and other guidelines critical to the performance of their jobs.

Human Resource: 

• Plans, organizes and directs the work of the Unit, including overseeing the creation of the Unit’s Strategic and Operational Plans and Budgets, and monitoring the Unit’s achievement against them; 
• Developing and managing the performance of the Unit, including transferring skills, motivating staff, setting performance targets, monitoring performance, providing feedback to staff, and arranging for training; 
• Ensures that the Unit’s staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively; 
• Maintains effective working relationships with external and internal stakeholders and clients, ensures that the Division provides a consistently high level of service to them;
• Devises job rotation strategy for the Division in collaboration with the Human Resources Division; 
• Evaluates the performance of the direct reports; 
• Contributes to the development and implementation of a Succession Planning Framework in collaboration with the Human Resource Division, through the development of procedural manuals and other duties prescribed within the framework; 
• Prepares and conducts presentations on role of Division/Unit for the Orientation Programme; 
• Sets agreed individual performance targets and monitoring performance and providing feedback to staff by monitoring and giving insight on the performance of their duties and assumption of their responsibilities; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills; 
• Good problem-solving skills; 
• Good team building skills; 
• Excellent planning and organizing skills; 
• Excellent interpersonal and influencing skills. 

Technical: 

• Excellent analytical and judgment skills; 
• Excellent grasp and working knowledge of GoJ regulations related to public sector financial accounting; 
• Skilled in the operation of GoJ Financial Management Systems and in the use of Microsoft Office applications. 

Minimum Required Qualification and Experience

• BSc Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited university; or 
• ACCA Level 2; or 
• Associate Degree in Accounting from MIND, along with the Diploma in Government Accounting, MIND.

Please note that only shortlisted applicants will be contacted.