Digitization and Imaging Analyst (GMG/SEG 2)

Job Purpose

Under the direction and management of the Director, Digitization and Imagining Services, the Digitization and Imagining Analyst will support the development and implementation of a range of record digital projects and programme initiatives in the Judiciary. The Analyst will be a highly technical specialist in the fusion of ICT solutions and records management principles, as well as a key player in the training and development interventions around the assigned function. 

Key Responsibilities

• Researches, designs and implements a range of professional capture devices and associated software applications, to produce high quality digital records/images of collection items in the Judiciary;
• Designs, implements and reviews technical specifications, service standards and business targets information, to facilitate the use of data capture devices and associated software; 
• Researches, designs and implements photographic and imaging software and associated workflow tools, to facilitate image capture, quality assurance and ingestion of files into the Judiciary’s digital asset repository; 
• Assesses the quality of work for decentralized digitization processes in the various Courts in the Judiciary, such as the production of digital image files and metadata to achieve high quality digital files in the justice information management systems; 
• Enriches the Judiciary’s collections data by consolidating relevant digitized information/image in relevant systems and assisting with data cleaning projects as directed to ensure catalogue records are full and correct; 
• Ensures established standards and procedures for creation and editing of metadata in collection management systems, to maintain integrity of collection data; 
• Follows safe handling procedures for original and aged court documents/records (collection material), including re-housing projects as directed to ensure collection safety, preservation and care; 
• Conducts regular audits of the digitization processes in courts island wide;
• Contributes to increased awareness of the collection through participation in online content initiatives to widen access to the digitized collections; 
• Designs and reviews protocols to honour internal user requests for digital assets from the Judiciary’s collections; 
• Identifies training and development needs for Court Digitization staff through gap analyses, review of performance reports, and regular consultations with stakeholders such as line managers and end users of the digital systems; 
• Designs and expands training and development programmes based on the user needs and the individual embracing ongoing changes in the operations of the Judiciary;
• Develops and implements effective induction programmes /courses for new recruits to sensitize them to the operations, systems processes, procedures and protocols of the Judiciary’s digital pursuits; 
• Develops and implements interventions to facilitate on going professional development and cross training of employees; 
• Develops and maintains training and development manuals, brochures and other tools to enhance the delivery of training solutions; 
• Designs and implements tools to gathering input, feedback and suggestions from the field for continuous improvement of training content and delivery; 
• Maintains knowledge of rapidly changing technical developments in photography and digital imaging to keep skills up to date and enable effective operation. 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent interpersonal and team management skills; 
• Strong analytical and problem-solving skills; 
• Strong leadership skills; 
• Strong customer relations skills; 
• Excellent planning and organizing skills; 
• Excellent judgment and decision-making skills; 
• Ability to influence and motivate others; 
• Proficiency in the use of relevant computer applications. 

Technical: 

• Highly developed understanding of digital records management techniques, including retrieval, archiving and storage; 
• Knowledge of disposal and archiving of files in accordance with the General Disposal Schedule for GOJ Records; 
• Good knowledge of Information and Knowledge Management Principles and Techniques;
• Knowledge of Judiciary’s organizational structure and culture; 
• Good knowledge of GOJ ICT policies and systems; 
• Good knowledge of programme monitoring and evaluation frameworks;
• Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes; 
• Good verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences; 
• A high level of initiative and self-motivation; 
• Demonstrated interpersonal and negotiation skills; 
• Aptitude for developing and maintaining collaborative relations with team members both within and outside the Judiciary; 
• Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects. 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Library and Information Management, Archival Management, Records Management, knowledge Management, ICT/Computer Science with Records Management, Digital Technologies or a related discipline; 
• Certification/training in Supervisory Management 
• Three (3) years’ experience in a Records, Information or knowledge Management environment. 

Special Conditions Associated with the Job

• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions;
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

Please note that only shortlisted applicants will be contacted.