Data Management Officer (MIS/IT 2)

Key Responsibilities

Technical/Professional: 

• Organizes student registration files received from schools for processing;
• Generates student registration numbers for new students; 
• Uploads student registration information into the National Student Registration database;
• Sorts and package student registration information for distribution to schools;
• Liaises with schools to obtain information on incomplete fields on the database;
• Maintains storage and archives of completed registration forms; 
• Responds to requests for information on student files for relevant investigations and queries;
• Compiles and distributes student registration cards to regional offices and schools;
• Review and process requests for student replacement registration cards;
• Provides support to school administrators by troubleshoots issues related to registration form completion; 
• Maintains log of all registration forms and corresponding documents; 
• Transfers and merges student records as per provided criteria; 
• Collates student examination data for comparison and analysis; 
• Maintains a log of all issues identified during the processing of student registration data;
• Conducts reviews of student registration data to maintain quality standards. 

Management/Administrative: 

• Supports the administration and coordination of special programmes such as the Programme for International Student Assessment (PISA), as needed; 
• Participates in meetings and workshops concerning the branch’s strategic planning and policy agendas; 
• Keeps current with developments in the areas of data management; 
• Encourages innovation and a culture of continuous improvement within the Branch;
• Leverages technology and analytics to enhance efficiency in the execution of duties;
• Performs other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent interpersonal skills 
• Ability to exercise initiative 
• Good presentation skills 
• Good time management skills 
• Good organizing skills 
• Excellent problem-solving skills and good 
• Attention to details 
• High level of integrity and professionalism 
• Sound decision-making skills 

Technical: 

• Ability to manage data and conduct analysis 
• Good knowledge of the Education Act, Code and Regulations and other relevant laws
• Good knowledge of Government regulations and procedures 
• Knowledge of Microsoft Office Suite (Excel, Word, and PowerPoint) 

Minimum Required Qualification and Experience

• Associate Degree in Business Administration or related areas from a recognized institution;
• Certificate in Administrative Management would be an asset; 
• Three (3) years of experience in an administrative capacity. 

OR 

• Five (5) CXC including Mathematics and English Language with (3) three years of experience in an administrative capacity.

Special Conditions Associated with the Job:

• May be required to work beyond normal work hours in order to meet deadlines;
• May be required to work on public holidays/ weekends. 

Please note that only shortlisted applicants will be contacted.