Compliance Officer - Global Fund HIV / AIDS and TB Program

Key Responsibilities:

Support the Risk Compliance Specialist and the Finance Manager in the financial management of grants, including budget monitoring and control, financial report generation and analysis and operational compliance with World Vision and donor financial policies and procedures. Provide technical support in reviewing and implementing existing control systems and capacity building of the Finance Grants team for effective and efficient management of resources.

Budget Management

• Monitor and make necessary adjustments to the budget displayed in the system to match the approved budget and funds received
• Analyze SR budget reallocation requests to ensure they are aligned with donor rules and regulations
• Review procurement requests on time and ensure requests are within budget and provide feedback to requesters
•  Review SR expenditures to ensure they are on time and in accordance with the approved budget
• Spending on time and within budget.
• No overspending

Financial Reporting and Review

• Review SR financial reports and ensure timely feedback
• Timely submission of audit reports to SRs and followup to ensure pending actions are resolved and closed
• Ensure receipt of fully signed financial reports from SRs
• Monitor SR financial reports, disbursements and advise on corrective actions when deadlines are not met
• Accurate and timely financial reporting to various stakeholders using the provided reporting templates

Compliance, audit and risk management

• Expense verification (PR & SR) to ensure accuracy and completeness of documents and bookings in the sun system
• Track corrective actions for issues identified during the verification process
• Facilitate the LFA expenditure verification process and external audits are fast, smooth, successful and recommendations are implemented on time
• Monthly reconciliation between the LDR/Timesheet and the salary and benefits charged to the project
• Facilitate the successful closing of the project
• There are no ineligible expenses
• Absence of fraud or embezzlement

Management of payments and account balances

• Review SR cash requests, prepare fund reimbursements to internal accounts and prepare consolidated cash forecasts
• Followup to ensure timely payment to suppliers, disbursement of funds to SRs, etc.
• Prepare and ensure bank reconciliations and PBAS reconciliations are accurate, completed on time and approved
• To ensure that sufficient liquidity levels are maintained to implement the grant
• Ensuring we maintain good relationships with suppliers by paying invoices on time.

Capacity building

• Participate by presenting at kickoff workshops, quarterly meetings and other meetings with SRs
• Strengthen the capacity of SRs and staff to understand donor rules and regulations, their subagreements, required supporting documents, reporting template, etc.
• Undertake required training to ensure you are aware of organizational policies and donor rules and regulations.
• Increased efficiency and effectiveness in managing the entire project cycle
• No audit results

Records Management

• Review SR files to ensure they are up to date and uploaded with complete and accurate supporting documentation on a monthly basis for verification purposes
• Review recipient master files to ensure they are up to date and uploaded with all complete and accurate supporting documents, agreements, MOUs, etc.
• Monitor and provide status update of scanned documents
• Compliance with donor regulations and VM policy on record keeping
• Ease of retrieval of documents resulting from efficiency and effectiveness during audits and verification exercises

EXPERIENCES & QUALIFICATION:

• 5+ years of experience in financial management of various donor funds and subgrantee management. Global fund experience is a big plus.
• Degree in Accounting, Finance or Economics
• Fluency in French and English (written and spoken)
• Good knowledge of accounting software preferably Sun System; advanced level in Microsoft Excel Be able to take advantage of key opportunities to mitigate business risks.
• Able to work with minimal supervision Technical and supervisory expertise in the development of management systems, internal controls, policies and procedures Excellent working knowledge of GAAP and/or regulations and government donor requirements.
• Able to articulate and communicate ideas well verbally and in writing Good interpersonal skills Able to work in a multicultural environment with a multinational staff.
• The position requires the ability and willingness to make domestic travel up to _15_% of the time.