Commitment Control Officer (FMG/AT 3)

Key Responsibilities

To assist in the Commitment Planning process: 

• Identifies and classifies commitments according to categories, inescapable, priority and others; 
• Ascertains from all sources, the total value of any unpaid bills brought forward from the previous year; 
• Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity/Object basis; 
• Approves the commitment requisition in accordance with stipulated procedures by:
  • Ensuring that commitment requisitions received are duly authorized by an appropriate officer; 
  • Ensuring that expenditure is appropriate and funds are available under the categories to which the commitment relates; 
  • Certifying the commitment, blocking funds and recording amounts in the Commitment Control Register; 
  • Informing programme managers of the status of their requisitions and the funds available under their respective programmes; 
• Ensures the proper maintenance of the Commitment Control Register for the Divisions of the Ministry, ensuring that warrant allocations and commitments are posted correctly and within the stipulated timeline; 
• Monitors the timely reconciliation of Commitment Control Registers with the GFMS reports; 
• Provides age analysis of outstanding bills; 
• Submits monthly reports to the Director of Management Accounts on the number of un-discharged commitments. 

To facilitate effective cash management and expenditure control system:

• Assists the Director of Management Accounts in planning the utilization of available cash based on the level and category of outstanding commitment; 
• Monitors and advises the Director of Management Accounts of slow-moving programmes and activities from which funds can be vired to satisfy the needs of activities/programmes that are urgently in need of funds; 
• Facilitates proper cash management and expenditure controls by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/Project basis; 
• Advises the Director of Management Accounts on programmes/activities at risk of exceeding budgetary allocations.

Other: 

• Inserts Payment and Journal Vouchers on GFMS; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills 
• Good team skills 
• Good interpersonal and influencing skills 
• Good problem-solving skills 
• Excellent analytical and judgement skills 
• Excellent planning and organizing skills 

Functional: 

• Excellent knowledge of the stipulations of the FAA Act, Instructions and Regulations
• Experience in Government Accounting, budget and warrant system 
• Competence in the use of spreadsheets and computer applications 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/Level 3; or 
• ACCA Level 1; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Management Studies/Business Administration from an accredited tertiary institution; or 
• ASc. in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting levels 1,2 & 3; or
• BSc. Degree in Accounting/Management Studies with Accounting; or BBA Degree; or 
• Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above. 

Please note that only shortlisted applicants will be contacted.