Collections And Disbursement Officer (FMG/AT 1)

Organisation
Department of Correctional Services
Reference
VAC-54533
Contract Type
Full-Time
Industries
Accounting & Finance
Location
Kingston
Salary & Benefits
$1,711,060 – $2,301,186 per annum
Date Posted
29/10/2024
Expiry Date
22/11/2024
The role involves handling cash transactions, preparing deposits, managing petty cash, and maintaining cash records on FINMAN, along with safeguarding receipt books and cheques.

 

JOB PURPOSE

The incumbent is responsible for collecting, reconciling, and reporting on all Bank Statements query and error observed. Prepares a monthly Bank Reconciliation Statement for each Bank Account, recording all outstanding cheques monthly. Maintains full responsibility for all monies/cheques collected/ disbursed and to ensure the proper accounting of all lodgments to the relevant bank accounts. 

 

KEY RESPONSIBILITIES

Technical/Professional Responsibilities: 

  • Receives cash from farm gate buyers, disburses funds, and records monetary transactions;
  • Prepares deposit slips; 
  • Prepares cash for collection by armored courier; 
  • Maintaining the farm’s Petty Cash Book and reimbursing imprest as per cash book;
  • Being custodian of all receipt books, cheque leaves and receipts cash book currently in use at the farm; 
  • Maintains the cash book on the FINMAN; 
  • Posts and balances receipts and cash book on a daily basis; 

 

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

  • Comprehensive knowledge of Bank Reconciliation practices and procedures.
  • Comprehensive knowledge of accounting principles and practices. 
  • Working knowledge of Financial Audit and Administration Act. 
  • Working knowledge of relevant computer systems and their applications.
  • Excellent planning and organizational skills. 
  • High detail orientation and accuracy. 
  • High analytical and judgment skills. 
  • Strong communication and report writing skills. 
  • Strong information and task monitoring skills. 

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • AAT Level 1; 
  • ACCA-CAT Level 1/Level A; 
  • Certificate in Public Administration, UWI; 
  • Certificate in Management Studies, UWI; 
  • Diploma in Business Administration/Studies from a Community College;
  • NVQJ Level 1, Accounting; 
  • Certificate in Accounting from an accredited University; 
  • Certificate in Government Accounting Level 1; 
  • Completion of the first year of the BSc. Degree in Accounting/Management Studies with Accounting, or BBA Degree at an accredited University; or 
  • Completion of first year of the ASc. Degree in Accounting/Business Administration/ Business Studies from an accredited tertiary institution.

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

  • Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. 
  • General office environment with standard office equipment available.
  • The working environment is generally favorable. 
  • Working in a high-risk environment. 

 

 

 

 

The Department of Correctional Services thanks all applicants for their interest, but only those shortlisted will be contacted.

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