Collections And Disbursement Officer (FMG/AT 1)

JOB PURPOSE

The incumbent is responsible for collecting, reconciling, and reporting on all Bank Statements query and error observed. Prepares a monthly Bank Reconciliation Statement for each Bank Account, recording all outstanding cheques monthly. Maintains full responsibility for all monies/cheques collected/ disbursed and to ensure the proper accounting of all lodgments to the relevant bank accounts. 

KEY RESPONSIBILITIES

Technical/Professional Responsibilities: 

• Receives cash from farm gate buyers, disburses funds, and records monetary transactions;
• Prepares deposit slips; 
• Prepares cash for collection by armored courier; 
• Maintaining the farm’s Petty Cash Book and reimbursing imprest as per cash book;
• Being custodian of all receipt books, cheque leaves and receipts cash book currently in use at the farm; 
• Maintains the cash book on the FINMAN; 
• Posts and balances receipts and cash book on a daily basis; 

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

• Comprehensive knowledge of Bank Reconciliation practices and procedures.
• Comprehensive knowledge of accounting principles and practices. 
• Working knowledge of Financial Audit and Administration Act. 
• Working knowledge of relevant computer systems and their applications.
• Excellent planning and organizational skills. 
• High detail orientation and accuracy. 
• High analytical and judgment skills. 
• Strong communication and report writing skills. 
• Strong information and task monitoring skills. 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• AAT Level 1; 
• ACCA-CAT Level 1/Level A; 
• Certificate in Public Administration, UWI; 
• Certificate in Management Studies, UWI; 
• Diploma in Business Administration/Studies from a Community College;
• NVQJ Level 1, Accounting; 
• Certificate in Accounting from an accredited University; 
• Certificate in Government Accounting Level 1; 
• Completion of the first year of the BSc. Degree in Accounting/Management Studies with Accounting, or BBA Degree at an accredited University; or 
• Completion of first year of the ASc. Degree in Accounting/Business Administration/ Business Studies from an accredited tertiary institution.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. 
• General office environment with standard office equipment available.
• The working environment is generally favorable. 
• Working in a high-risk environment. 

The Department of Correctional Services thanks all applicants for their interest, but only those shortlisted will be contacted.