Centralized Disbursement Officer (FMG/PA 1)

Job Purpose

The Centralized Disbursement Officer is responsible for preparing requisitions and withdrawal orders, posting of warrants to the Treasury Management Module (TMM), and making Journal entries so that a complete set of records related to GOJ expenditure can be produced each month. This position is required to complete a very large volume of work to process all payments submitted by the Ministries, Departments and Agencies (MDAs) to the Central Treasury Management System (CTMS) daily. 

Summary of the broad purpose of the position in relation to Government’s goals and strategies: 

• To prepare all requisitions and withdrawal orders (Public Debt, Recurrent, Capital and Statutory) as they relate to the monthly warrant; 
• To ensure accurate and timely funding of the Central Payment Account (CPA);
• To maintain proper systems and procedures for accurate and timely payment of the Ministries’, Departments’ and Agencies’ (MDAs’) daily uploads; 
• To prepare the relevant records and reports related to GOJ expenditure;
• To maintain the Cash Books for the CPA and ACH bank accounts. 

Key Responsibilities

Technical: 

• Posts the warrant to the TMM for certification; 
• Prepares and submits requisitions and withdrawal orders for checking;
• Prepares and submits Journal Vouchers via the TMM for certification;
• Posts rejected payments for return to MDAs to the TMM for correction and approval;
• Prepares daily cash books for the ACH accounts; 
• Prepares manual and systems payments; 
• Assists with preparation of monthly and other reports; 
• Inserts manual payment vouchers on GFMS; 
• Inserts foreign exchange rates in GFMS; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

• Analytical Thinking, Decision Making, and Problem Solving: The capacity to analyze problems promptly, choose between alternatives, and effect meaningful solutions
• Accuracy and attention to detail 
• Collaboration and Team Work: The ability to demonstrate a genuine intention to participate and work co-operatively with others in the pursuit of team goals
• Change Management: The ability to maintain effectiveness in a changing environment and the willingness to respond quickly and positively to change - understanding and appreciating the need for changes to be made in the organisation or in job requirements
• Performance Management: The ability to align resources, systems, standards and activities to effectively, efficiently and consistently meet the goals and strategic objectives of the Department are met in a consistent, effective and efficient manner
• Customer and Quality Focus: The ability to continuously ensure high standards of quality and service delivery to meet customers’ expectations 
• Interpersonal skills: The ability to display sensitivity towards others, interact collaboratively with colleagues, and to build long term internal and external relationships and gain support to achieve desired objectives 
• Managing the Client Interface: Ability to work effectively with others, both internal and external to the Department, to deliver acceptable, customer-oriented and high quality service 
• Oral and Written Communication skills: The ability to communicate proficiently orally, in writing, and in one-on-one face-to-face, with excellent public speaking skills
• Ability to work effectively under pressure 
• Integrity: The ability to consistently demonstrate sound ethical standards, observe the codes of conduct for employees and codes of professional practice, and show consistency between established values and behaviours, in order to build trust and credibility
• Knowledge of Government Accounting 
• Sound knowledge of computerized accounting system 
• Knowledge of international Public Sector Accounting Standards (IPSAS)
• Good knowledge of public treasury operation 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C; or 
• ACCA Level 1; or 
• Diploma in Accounting from a recognized University; or 
• ASc. Accounting, MIND; or 
• Diploma in Government Accounting, MIND i.e. Government Accounting Levels 1, 2 & 3; or 
• Bachelor’s Degree in Accounting or Management Studies with Accounting or BBA from a recognized University; 
• Experience in accounting with at least two (2) years’ experience in Accounting, preferably in the Public Sector 

Special Condition Associated with the Job

• Pressured working conditions with numerous critical deadlines.

Please note that only shortlisted applicants will be contacted.